MINUTES OF MEETING SANDMINE ROAD
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Sandmine Road Community Development District was held Thursday, January 21, 2021 at 2:00 p.m. at 2227 Lelani Circle, Davenport, Florida.

Present and constituting a quorum were:

Wesley Hunt Aaron Struckmeyer
Amy Steiger by phone
Eric Baker

Also present were:

George Flint Tucker Mackie Broe Althafer William Viasalyers Corey Kramer

FIRST ORDER OF BUSINESS

Chairman
Vice Chairman Assistant Secretary Assistant Secretary

District Manager District Counsel District Engineer Field Manager
Osceola Engineering, Inc.

Roll Call

Mr. Flint called the meeting to order and called the roll. Four Board Members were present constituting a quorum.

SECOND ORDER OF BUSNESS	Public Comment Period
Mr. Flint recognized that no public was present via Zoom, only Board Members and staff were in attendance.

THIRD ORDER OF BUSINESS	Approval of Minutes of the October 15,
2020
Mr. Flint asked if the Board had any comments or corrections to the October 15, 2020 Board meeting minutes. The Board had no changes.

On MOTION by Mr. Hunt, seconded by Mr. Baker, with all in favor, the Minutes of the October 15, 2020 Board Meeting were approved as presented.

FOURTH ORDER OF BUSINESS	Consideration Items
Contract Agreement with the Polk County Property Appraiser
Mr. Flint noted that the agreement was for the District to use the tax bill as the collection method, adding that the statutes required that the District enter into an agreement with the property appraiser. He explained that District Counsel had already reviewed it, and he asked if there were any questions. Hearing none, he asked for a motion to approve.

On MOTION by Mr. Hunt, seconded by Mr. Baker, with all in favor, the Contract Agreement with the Polk County Property Appraiser, was approved.

Data Sharing and Usage Agreement with the Polk County Property Appraiser
Mr. Flint noted that this was a confidentiality agreement stating that any information that they provide to the District declared confidential, the District would agree to keep that information private. He added that there were certain individuals under the statutes that were exempt from public records such as law enforcement officials, judges, etc. He asked if there were any questions, hearing none he asked for a motion to approve.

On MOTION by Mr. Hunt, seconded by Mr. Baker, with all in favor, the Data Sharing and Usage Agreement with the Polk County Property Appraiser, was approved.

Cost Share Agreement with the Windsor Island Resort HOA, Inc. for Irrigation Services
Mr. Flint noted that the agreement provided for a cost sharing of irrigation costs between the HOA and the COD. He added that the District Engineer had prepared exhibit 'B', highlighting the irrigated area and the separate acreage owned by the CDD and the HOA. He explained that the agreement contemplated that the irrigation account would be in the CDD's name and that the CDD would bill the HOA monthly. Mr. Flint asked if there were any questions, and hearing none asked for a motion to approve.

On MOTION by Mr. Hunt, seconded by Mr. Baker, with all in favor, the Cost Share Agreement with the Windsor Island Resort HOA, Inc. for Irrigation Services, was approved.

Access and Maintenance Agreement with the Windsor Island Resort HOA, Inc.
Ms. Mackie presented the agreement with Windsor Island Resort HOA that regarded an easement between the District and the HOA that granted them access and maintenance rights over District owned Tract L. She noted that there was still some discussion about the location of some of the improvements. She added that there was an access road on the tract that maintenance personnel of the HOA would utilize to maintain pool related infrastructure. She also noted that the only thing that might change following Board approval would be further identification and clarification of Exhibit 'B', as well as the fact that the engineer reviewed the well and found that it did not interfere with the District operation of the stormwater system.
Ms. Steiger stated that they were starting another well to see if it was successful, adding that it would be on the same tract where the townhomes end near Sandmine Road. She asked that the Board consider approving the form of the access and maintenance agreement with the understanding that District Counsel would work with the developer to update exhibit 'B' when the recharge well was identified.
Mr. Flint asked for a motion to approve.

On MOTION by Mr. Hunt, seconded by Mr. Baker, with all in favor, the Access and Maintenance Agreement with Windsor Island Resort HOA, Inc., was approved subject to District Counsel working with the Developer to Update Exhibit 'B'.

Special Warranty Deed Conveying Property to the Windsor Island Resort HOA, Inc.
Mr. Flint noted that the document cleaned up some of the ownership between the CDD and HOA as reflected on the plat.
Ms. Steiger explained that when the District acquired the tract it had done so in connection with the acquisition of the various improvements under the Engineer's Report, and the tracts that were indicated were identified to be owned by the District. It was later found that tracts H, I, N, 0, P, and F would be better maintained by the HOA and that certain other properties associated with the stormwater system would be left under District ownership and maintenance. She added that

the only caveat to that would be tracts N and 0, where there were some improvements that were associated with the District infrastructure. She noted at the next Board meeting they would present a version of the document in the alternative such that the HOA would be giving the District an easement so that they could access those tracts and maintain the District infrastructure.
Mr. Hunt asked if the split would run across Tract I as well, to which Ms. Mackie answered yes. Mr. Hunt asked if Tract S was included within the access maintenance easement, and Ms. Mackie said that they would include it.
Mr. Flint asked for a motion to approve.

On MOTION by Mr. Hunt, seconded by Mr. Baker, with all in favor, the Special Warranty Deed Conveying Property to the Windsor Island Resort HOA, Inc., was approved.

FIFTH ORDER OF BUSINESS	Ratification of Agreement with Berger,
Toombs, Elam, Gaines & Frank to Provide Auditing Services for Fiscal Year 2020
Mr. Flint noted that District Counsel had gone through a competitive selection process in which the Board had picked Berger, Toombs, Elam, Gaines & Frank to perform the audit. He stated they provided an annual engagement letter, adding that they were entering into one engagement year at a time. Because they had not met before the end of the fiscal year, Mr. Flint had executed the agreement on grounds that the fees were consistent with what was in the bid that the Board approved. He asked for a motion to approv:e.

On MOTION by Mr. Hunt, seconded by Mr. Baker, with all in favor, the Agreement with Berger Toombs, Elam, Gaines, & Frank to Provide Auditing Services for Fiscal Year 2020, was ratified.

SIXTH ORDER OF BUSINESS	Ratification of Requisition #4
Mr. Flint stated that requisition #4 was to acquire Phase 1 onsite improvements that included landscape improvements. He added that it was not required to be approved by the Board, but that it did need to be ratified.

On MOTION by Mr. Hunt, seconded by Ms. Baker, with all in favor, Requisition #4, was ratified.

SEVENTH ORDER OF BUSINESS	Review of Maintenance Responsibilities
Map
Mr. Flint stated that the map showed the areas that the CDD would be responsible for. He noted that it included the pond tracts, the area along Sandmine Road, as well as the entrance area. He asked if the Board had any questions, and hearing none the next item followed.

EIGHTH ORDER OF BUSINESS	Discussion of E-Verify Requirements for
Special Districts
Mr. Flint stated that that there was a memo in the agenda explaining the E-Verify system. Ms. Mackie explained that Florida legislature had adopted a requirement that public employers register with the Department of Homeland Security's E-Verify system. She explained that the system determined whether or not individuals were authorized to work within the U.S., and the CDD was legally included in the definition of a "public employer." She explained that this would entail that the District would enter into a memorandum of understanding and submitting that online. She added that there was no cost to the District to register under E-Verify. She asked that the Board authorize the Secretary to execute the memorandum of understanding and file the
same electronically.
Mr. Flint asked for a motion to approve.

On MOTION by Mr. Hunt, seconded by Mr. Baker, with all in favor, the Authorization of the Secretary to Execute the Memorandum of Understanding and File Under the E-Verify System, was approved.

NINTH ORDER OF BUSINESS	Staff Reports
Attorney
There being none, the next item followed.

Engineer
There being none, the next item followed.

January 21, 2021	Sandrnine Road CDD

District Manager's Report.
Balance Sheet and Income Statement
Mr. Flint presented the unaudited financials through December 31st• There was no action required. He also noted that there was still $2,032,000 in the construction account for the bond funds.

TENTH ORDER OF BUSINESS	Other Business
Mr. Flint asked for any other comments. Mr. Viasalyers noted that they needed to get a contract for the fountain at the entry monument fountain, adding that he was going to have Sitex Aquatics complete the project. He also asked if he could get a link to the landscaping map, to which Mr. Flint answered yes.

ELEVENTH ORDER OF BUSINESS
There being none, the next item followed.

TWELTH ORDER OF BUSINSES
Mr. Flint adjourned the meeting.

Supervisors Request

Adjournment

On MOTION by Mr. Hunt, seconded by Mr. Baker, with all in favor, the meeting was adjourned.

Secretary./Assistant Secretary