Sandmine Road Community Development District Proposer DiBartolomeo, McBee, Hartley & Barnes, P.A. Certified Public Accountants 2222 Colonial Road, Suite 200 Fort Pierce, Florida 34950 (772) 461-8833 591 SE Port St. Lucie Boulevard Port Saint Lucie, Florida 34984 (772) 878-1952 Contact: Jim Hartley, CPA Principal TABLE OF CONTENTS Letter of Transmittal Professional Qualifications . Professional Staff Resources ................................................................................................. 1-2 . Current and Near Future Workload ....................................................................................... 2 . Identification of Audit Team .................................................................................................... 2 . Resumes ................................................................................................................................ 3-5 . Governmental Audit Experience .............................................................................................. 6 Additional Data . Procedures for Ensuring Quality Control & Confidentiality ................................................... 7 . Independence ......................................................................................................................... 7-8 . Computer Auditing Capabilities .............................................................................................. 8 . Contracts of Similar Nature ..................................................................................................... 9 Technical Approach . Agreement to Meet or Exceed the Performance Specifications ........................................... 10 . Tentative Audit Schedule .................................................................................................... 11 . Description of Audit Approach ...................................................................................... 12-15 . Proposed Audit Fee ............................................................................................................. 16 Sandmine Road Community Development District Audit Selection Committee Dear Committee Members: We are pleased to have this opportunity to present the qualifications of DiBartolomeo, McBee, Hartley & Barnes, P.A. (DMHB) to serve as Sandmine Road Community Development District’s independent auditors. The audit is a significant engagement demanding various professional resources, governmental knowledge and expertise, and, most importantly, experience serving Florida local governments. DMHB understands the services required and is committed to performing these services within the required time frame. We have the staff available to complete this engagement in a timely fashion. We audit several entities across the State making it feasible to schedule and provide services at the required locations. Proven Track Record— Our clients know our people and the quality of our work. We have always been responsive, met deadlines, and been willing to go the extra mile with the objective of providing significant value to mitigate the cost of the audit. This proven track record of successfully working together to serve governmental clients will enhance the quality of services we provide. Experience—DMHB has a history of providing quality professional services to an impressive list of public sector clients in Florida. We currently serve a large number of public sector entities in Florida, including cities, villages, special districts, as well as a large number of community development districts. Our firm has performed in excess of 100 community development district audits. In addition, our senior management team members have between 25 and 35 years experience in serving Florida governments. DMHB is a recognized leader in providing services to governmental and non-profit agencies within the State of Florida. Through our experience in performing audits, we have been able to increase our audit efficiency and therefore reduce cost. We have continually passed this cost saving on to our clients and will continue to do so in the future. As a result of our experience and expertise, we have developed an effective and efficient audit approach designed to meet or exceed the performance specifications in accordance with audit standards generally accepted in the United States of America, the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States with minimal disruption to your operations. Our firm has frequent technical updates to keep our personnel informed and up to date on all changes that are occurring within the industry. Timeliness – In order to meet the Districts needs, we will perform interim internal control testing by January 31st from unaudited preliminary general ledgers provided. The remaining testing will be completed no later than May 1st. We will also review all minutes and subsequent needs related to the review of the minutes by January 31st. Follow up review will be completed as necessary. Communication and Knowledge Sharing— Another driving force behind our service approach is frequent, candid and open communication with management with no surprises. During the course of the audit, we will communicate with management on a regular basis to provide you with a status report on the audit and to discuss any issues that arise, potential management letter comments, or potential audit differences. In the accompanying proposal, you will find additional information upon which you can evaluate DMHB’s qualifications. Our full team is in place and waiting to serve you. Please contact us at 2222 Colonial Road, Suite 200 Fort Pierce, FL 34950. Our phone number is (772) 461-8833. We look forward to further discussion on how our team can work together with you. Very truly yours, DiBartolomeo, McBee, Hartley & Barnes, P.A. PROFESSIONAL QUALIFICATIONS DiBartolomeo, McBee, Hartley & Barnes, P.A. is a local public accounting firm with offices in the cities of Fort Pierce and Port St. Lucie. The firm was formed in 1982. . Professional Staff Resources Our services will be delivered through personnel in both our Port St. Lucie and Ft. Pierce offices, located at 591 S.E. Port St. Lucie Blvd., Port St. Lucie, FL 34984 and 2222 Colonial Road, Suite 200, Fort Pierce, Florida 34950, respectively. DMHB has a total of 19 professional staff including 9 with extensive experience serving governmental entities. Professional Staff Number of Classification Professionals Partner 4 Managers 2 Senior 2 Staff 11 19 DiBartolomeo, McBee, Hartley & Barnes provides a variety of accounting, auditing, tax litigation support, estate planning, and consulting services. Some of the governmental, non-profit accounting, auditing and advisory services currently provided to clients include: . Annual financial and compliance audits including Single Audits of State and Federal financial assistance programs under the OMB A-133 audit criteria . Issuance of Comfort Letters, consent letters, and parity certificates in conjunction with the issuance of tax-exempt debt obligations, including compiling financial data and interim period financial statement reviews . Assisting in compiling historical financial data for first-time and subsequent submissions for the GFOA Certificate of Achievement for Excellence in Financial Reporting 1 PROFESSIONAL QUALIFICATIONS (CONTINUED) . Professional Staff Resources (Continued) . Audits of franchise fees received from outside franchisees . Preparation of annual reports to the State Department of Banking and Finance . Audits of Internal Controls – Governmental Special Project . Assistance with Implementation of current GASB pronouncements . Current and Near Future Workload In order to better serve and provide timely and informative financial data, we have comprised an experienced audit team. Our present and future workloads will permit the proposed audit team to perform these audits within the time schedule required and meet all deadlines. . Identification of Audit Team The team is composed of people who are experienced, professional, and creative. They fully understand your business and will provide you with reliable opinions. In addition, they will make a point to maintain ongoing dialogue with each other and management about the status of our services. The auditing firm you select is only as good as the people who serve you. We are extremely proud of the outstanding team we have assembled for your engagement. Our team brings many years of relevant experience coupled with the technical skill, knowledge, authority, dedication, and most of all, the commitment you need to meet your government reporting obligations and the challenges that will result from the changing accounting standards. A flow chart of the audit team and brief resumes detailing individual team members’ experience in each of the relevant areas follow. Jim Hartley, CPA – Engagement Partner (resume attached) Will assist in the field as main contact Jay McBee, CPA – Technical Reviewer (resume attached) Christine Kenny, CPA – Senior (resume attached) Jim Hartley Partner – DiBartolomeo, McBee, Hartley & Barnes Experience and Training Jim has over 35 years of public accounting experience and would serve as the engagement partner. His experience and training include: • 35 years of non-profit and governmental experience. • Specializing in serving entities ranging from Government to Associations and Special District audits. • Has performed audits and advisory services for a variety of public sector entities. • Has extensive experience performing audits of federal grant recipients in accordance with the Single Audit Act and the related Office of Management and Budget (OMB) guidelines. • Experienced in maintaining the GFOA Certificate of Achievement. • 120 hours of CPE credits over the past 3 years. Recent Engagements Has provided audit services on governmental entities including towns, villages, cities, counties, special districts and community development districts. Jim has assisted with financial statement preparation, system implementation, and a variety of services to a wide range of non-profit and governmental entities. Jim currently provides internal audit and consulting services to governmental entities and non-profit agencies to assist in implementing and maintaining “best practice” accounting policies and procedures. Jim provides auditing services to the Fort Pierce Utilities Authority, St. Lucie County Fire District, City of Port St. Lucie, Tradition CDD #1 – 10, Southern Groves CDD #1-6, Multiple CDD audits, Town of St. Lucie Village, Town of Sewall’s Point, Town of Jupiter Island along with several other entities, including Condo and Homeowner Associations. Education and Registrations • Bachelor of Science in Accounting – Sterling College. • Certified Public Accountant Professional Affiliations • Member of the American Institute of Certified Public Accountants • Member of the Florida Institute of Certified Public Accountants • Member of the Florida Government Finance Officers Association Volunteer Service • Treasurer & Executive Board - St. Lucie County Chamber of Commerce • Budget Advisory Board - St. Lucie County School District • Past Treasurer - Exchange Club for Prevention of Child Abuse & Exchange Foundation Board • Board of Directors – State Division of Juvenile Justice Jay L. McBee Partner – DiBartolomeo, McBee, Hartley & Barnes Experience and Training Jay has over 45 years of public accounting experience and would serve as the technical reviewer on the audit. His experience and training include: • 45 years of government experience. • Specializing in serving local government entities. • Has performed audits and advisory services for a variety of public sector entities including counties, cities, special districts, and school districts. • Has experience performing audits of federal grant recipients in accordance with the Single Audit Act and the related Office of Management and Budget (OMB) guidelines, including Circular A-133 and the Rules of the Auditor General. • Has extensive experience in performing pension audits. • Experienced in developing and maintaining the GFOA Certificate of Achievement. • 120 Hours of relevant government CPE credits over the past 3 years. • Experience in municipal bond and other governmental-financing options and offerings. Recent Engagements Has provided auditing services on local governmental entities including towns, villages, cities, counties, special district and community development districts. Jay has assisted with financial preparation, system implementation, and a variety of government services to a wide range of governmental entities. Jay currently provides auditing services to the City of Port St. Lucie, City of Okeechobee Pension Trust Funds, St. Lucie County Fire District Pension funds, along with several other non-profit and governmental entities. Education and Registrations • Bachelor of Science in Accounting and Quantitative Business Management – West Virginia University. • Certified Public Accountant Professional Affiliations • Member of the American Institute of Certified Public Accountants • Member of the Florida Institute of Certified Public Accountants • Member of the Florida Government Finance Officers Association Volunteer Service • Member of the St. Lucie County Citizens Budget Committee • Finance committee for the First United Methodist Church • Treasurer of Boys & Girls Club of St. Lucie County Christine M. Kenny, CPA Senior Staff – DiBartolomeo, McBee, Hartley & Barnes Experience and training Christine has over 18 years of public accounting experience and would serve as a senior staff for the Constitutional Officers. Her experience and training include: • 18 years of manager and audit experience. • Has performed audits and advisory services for a variety of public sector entities including counties, cities, towns and special districts. • Has experience performing audits of federal grant recipients in accordance with the Single Audit Act and the related Office of Management and Budget (OMB) guidelines, including Circular A-133 and the Rules of the Auditor General. • 100 hours of relevant government CPE credits over the past 3 years. Recent Engagements Has provided audit services on governmental entities including towns, villages, cities and special districts. Christine has assisted with financial statement preparation, system implementation, and a variety of services to a wide range of non-profit and governmental entities. Christine currently provides services to multiple agencies to assist in implementing and maintaining “best practice” accounting policies and procedures. Engagements include St. Lucie County Fire District, City of Fort Pierce, Town of Sewall’s Point, and Town of St. Lucie Village. Education and Registrations • Bachelor of Science in Accounting – Florida State University • Professional Affiliations • Active Member of the Florida Institute of Certified Public Accountants • Active Member of the American Institute of Certified Public Accountants • Member of the Florida Government Finance Officers Association PROFESSIONAL QUALIFICATIONS (CONTINUED) . Governmental Audit Experience DiBartolomeo, McBee, Hartley & Barnes, P.A., through its principals and members, has provided continuous in-depth professional accounting, auditing, and consulting services to local government units, nonprofit organizations, and commercial clients. Our professionals have developed considerable expertise in performing governmental audits and single audits and in preparing governmental financial statements in conformance with continually evolving GASB pronouncements, statements, and interpretations. All of the public sector entities we serve annually are required to be in accordance with GASB pronouncements and government auditing standards. We currently perform several Federal and State single audits in compliance with OMB Circular A- 133 and under the Florida Single Audit Act. Our professionals are also experienced in assisting their clients with preparing Comprehensive Annual Financial Reports (GFOA). All work performed by our firm is closely supervised by experienced certified public accountants. Only our most seasoned CPA’s perform consulting services. Some of the professional accounting, auditing, and management consulting services currently provided to our local governmental clients include: . Annual financial and compliance audits including Single Audits of State and Federal financial assistance programs under OMB A-133 audit criteria and the Florida Single Audit Act . Assisting in compiling historical financial data for first-time and supplemental submissions for GFOA Certificate of Achievement of Excellence in Financial Reporting . Audits of franchise fees received from outside franchisees . Assistance with Implementation of GASB-34 . Internal audit functions . Fixed assets review and updating cost/depreciation allocations and methods ADDITIONAL DATA . Procedures for Ensuring Quality Control & Confidentiality Quality control in any CPA firm can never be taken for granted. It requires a continuing commitment to professional excellence. DiBartolomeo, McBee, Hartley & Barnes is formally dedicated to that commitment. In an effort to continue to maintain the standards of working excellence required by our firm, DiBartolomeo, McBee, Hartley & Barnes, P.A. joined the Quality Review Program of the American Institute of Certified Public Accountants. To be a participating member firm, a firm must obtain an independent compliance review of its quality control policies and procedures to ascertain the firm’s compliance with existing auditing standards on the applicable engagements. The scope of peer review is comprehensive in that it specifically reviews the following quality control policies and procedures of the participating firm: . Professional, economic, and administrative independence . Assignment of professional personnel to engagements . Consultation on technical matters . Supervision of engagement personnel . Hiring and employment of personnel . Professional development . Advancement . Acceptance and continuance of clients . Inspection and review system . Independence Independence is a hallmark of our profession. We encourage our staff to use professional judgment in situations where our independence could be impaired or the perception of a conflict of interest might exist. In the governmental sector, public perception is as important as professional standards. Therefore, independent auditors must exercise utmost care in the performance of their duties. Our firm has provided continuous certified public accounting services in the government sector for 31 years, and we are independent of the Community Development Districts as defined by the following rules, regulations, and standards: ADDITIONAL DATA (CONTINUED) . Independence (Continued) . Au Section 220 – Statements on Auditing Standards issued by the American Institute of Certified Public Accountants . ET Sections 101 and 102 – Code of Professional Conduct of the American Institute of Certified Public Accountants . Chapter 21A-21, Florida Administrative Code . Section 473.315, Florida Statutes . Government Auditing Standards, issued by the Comptroller General of the United States . Computer Auditing Capabilities DiBartolomeo, McBee, Hartley & Barnes’ strong computer capabilities as demonstrated by our progressive approach to computer auditing and extensive use of microcomputers. Jay McBee is the MIS partner for DMHB. Jay has extensive experience in auditing and evaluating various computer systems and would provide these services in this engagement. We view the computer operation as an integral part of its accounting systems. We would evaluate the computer control environment to: . Understand the computer control environment’s effect on internal controls . Conclude on whether aspects of the environment require special audit attention . Make preliminary determination of comments for inclusion in our management letter This evaluation includes: . System hardware and software . Organization and administration . Access Contracts of Similar Nature within References Client Years Annual Engagement Partner Incl. Utility Audit/ Consulting GFOA Cert. GASB 34 Implementation & Assistance Total Hours Audit In Accordance With GAAS St. Lucie County Fire District Karen Russell, Clerk-Treasurer (772)462-2300 1984 Current v Jim Hartley v 250-300 City of Fort Pierce Johnna Morris, Finance Director (772)-460-2200 2005current v Mark Barnes v v 800 Fort Pierce Utilities Authority Nina Hurtubise, Finance Director (772)-466-1600 2005current v Jim Hartley v v v 600 Town of St. Lucie Village Diane Robertson, Town Clerk (772) 595-0663 1999 – current v Jim Hartley v 100 City of Okeechobee Pension Trust Funds Marita Rice, Supervisor of Finance (863)763-9460 1998 – current v Jay McBee 60 St. Lucie County Fire District 175 Pension Trust Fund Chris Bushman , Captain (772) 462-2300 1990 – current v Jay McBee 60 Tradition Community Development District 1-10 Alan Mishlove,District Finance Manager (407)382-3256 2002 current v Jim Hartley v 350 Legends Bay Community Development District Patricia Comings-Thibault (321)263-0132 2013current v Jim Hartley 50 Union Park Community Development District Patricia Comings-Thibault (321)263-0132 2013current v Jim Hartley 50 Deer Island Community Development District Patricia Comings-Thibault (321)263-0132 2013current v Jim Hartley 50 Park Creek Community Development District Patricia Comings-Thibault (321)263-0132 2013current v Jim Hartley 50 Waterleaf Community Development District Patricia Comings-Thibault (321)263-0132 2013current v Jim Hartley 50 9 TECHNICAL APPROACH a. An Express Agreement to Meet or Exceed the Performance Specifications. 1. The audit will be conducted in compliance with the following requirements: a. Rules of the Auditor General for form and content of governmental audits b. Regulations of the State Department of Banking and Finance c. Audits of State and Local Governmental Units-American Institute of Certified Public Accountants. 2. The audit report shall contain the opinion of the auditor in reference to all financial statements, and an opinion reflecting compliance with applicable legal provisions. 3. We will also provide the required copies of the audit report, the management letter, any related reports on internal control weaknesses and one copy of the adjusting journal entries and financial work papers. 4. The auditor shall, at no additional charge, make all related work papers available to any Federal or State agency upon request in accordance with Federal and State Laws and Regulations. 5. We will work in cooperation with the District, its underwriters and bond council in regard to any bond issues that may occur during the term of the contract. 6. The financial statements shall be prepared in conformity with Governmental Accounting Standards Board Statement Number 34, 63 and 65. We will commit to issuing the audit for each Fiscal year by June 1st of the following year. In order to ensure this we will perform interim internal control testing as required by January 31st from unaudited preliminary general ledgers provided. The remaining testing will be completed no later than May 1st. We will also review all minutes and subsequent needs related to the review of the minutes by January 30th. Follow up review will be completed as necessary. b. A Tentative Schedule for Performing the Key phases of the Audit Audit Phase and Tasks Oct. Nov. Dec. Jan. Feb. Mar. Apr. I. Planning Phase: Meetings and discussions with Sandmine Road Community Development District personnel regarding operating, accounting and reporting matters Discuss management expectations, strategies and objectives Review operations Develop engagement plan Study and evaluate internal controls Conduct preliminary analytical review II. Detailed Audit Phase: Conduct final risk assessment Finalize audit approach plan Perform substantive tests of account balances Perform single audit procedures (if applicable) Perform statutory compliance testing III. Closing Phase: Review subsequent events, contingencies and commitments Complete audit work and obtain management representations Review proposed audit adjustments with client IV. Reporting Phase: Review or assist in preparation of financial statement for Sandmine Road Community Development District Prepare management letter and other special reports Exit conference with Sandmine Road Community Development District officials and management Delivery of final reports 11 b. SPECIFIC AUDIT APPROACH Our partners are not strangers who show up for an entrance conference and an exit conference. We have developed an audit plan that allows the partners to directly supervise our staff in the field. By assigning two partners to the audit, we will have a partner on-site for a significant portion of the fieldwork. This also gives the District an additional contact individual for questions or problems that may arise during the audit. The scope of our services will include a financial, as well as, a compliance audit of the District’s financial statements. Our audit will be conducted in accordance with auditing standards generally accepted in the United States and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Additionally, our audit will be conducted in accordance with the provisions of Chapter 10.550, Rules of the Auditor General, which govern the conduct of local government entity audits performed in the State of Florida. Our audit approach places emphasis on the accounting information system and how the data is recorded, rather than solely on the verification of numbers on a financial statement. This approach enables us to: .Maximize our understanding of the District’s operating environment .Minimize time required conducting the audit since we start with broad considerations and narrow to specific audit objectives in critical areas Our audit approach consists of four phases encompassing our audit process: .Planning Phase .Detailed Audit Phase .Closing Phase .Reporting Planning Phase Meetings and Expectations: Our first step in this phase will be to set up a planning meeting with the financial and operating management of Sandmine Road Community Development District. Our goal here is to eliminate “surprises.” By meeting with responsible officials early on we can discuss significant accounting policies, closing procedures and timetables, planned timing of our audit procedures and expectations of our work. This will also be the starting point for our discussions with management related to SAS No. 99-Consideration of Fraud in a Financial Statement Audit. Inquiries will be made regarding managements knowledge of fraud and on management’s views regarding the risk of fraud. 12 Review Operations and Develop Engagement Plan It is critical that we understand the District’s operating environment. To do this we will obtain and review such items as, organizational charts, recent financial statements, budget information, major contracts and lease agreements. We will also gather other information necessary to increase our understanding of the District’s operations, organization, and internal control. Study and Evaluate Internal Control As part of general planning, we will obtain an understanding and assessment of the District’s control environment. This assessment involves a review of management’s operating style, written internal control procedures, and the District’s accounting system. The assessment is necessary to determine if we can rely on control procedures and thus reduce the extent of substantive testing. We then test compliance with established control procedures by ascertaining that the significant strengths within the system are functioning as described to us. Generally, transactions are selected and reviewed in sufficient detail to permit us to formulate conclusions regarding compliance with control procedures and the extent of operation compliance with pertinent laws and regulations. This involves gaining an understanding of the District’s procedures, laws and regulations, and testing systems for compliance by examining contracts, invoices, bid procedures, and other documents. After testing controls, we then evaluate the results of those tests and decide whether we can rely on controls and thus reduce other audit procedures. Conduct Preliminary Analytical Review Also during the planning stage, we undertake analytical procedures that aid us in focusing our energies in the right direction. We call these analytical reviews. A properly designed analytical review can be a very effective audit procedure in audits of governmental units. Analytical reviews consist of more than just a comparison of current-year actual results to prior-year actual results. Very effective analytical review techniques include trend analysis covering a number of years and comparisons of information not maintained totally within the financial accounting system, such as per capita information, prevailing market interest rates, housing statistics, etc. Some examples of effective analytical reviews performed together and/or individually include: . Comparison of current-year actual results with current-year budget for the current and past years with investigation of significant differences and/or trends . Trend analysis of the percentage of current-year revenues to current-year rates for the current and previous years with investigation of significant changes in the collection percentage . Trend analysis of the percentage of expenditures by function for the current and previous years with investigation of significant changes in percentages by department . Monthly analysis of receipts compared to prior years to detect trends that may have audit implications Conclusions reached enable us to determine the nature, timing and extent of other substantive procedures. Detailed Audit Phase Conduct Final Risk Assessment and Prepare Audit Programs Risk assessment requires evaluating the likelihood of errors occurring that could have a material affect on the financial statements being audited. The conclusions we reach are based on many evaluations of internal control, systems, accounts, and transactions that occur throughout the audit. After evaluating the results of our tests of control and our final risk assessment we can develop detailed audit programs. Perform Substantive Tests of Account Balances These tests are designed to provide reasonable assurance as to the validity of the information produced by the accounting system. Substantive tests involve such things as examining invoices supporting payments, confirmation of balances with independent parties, analytical review procedures, and physical inspection of assets. All significant accounts will be subjected to substantive procedures. Substantive tests provide direct evidence of the completeness, accuracy, and validity of data. Perform Single Audit Procedures (if applicable) During the planning phase of the audit we will request and review schedules of expenditures of federal awards and state financial assistance. These schedules will be the basis for our determination of the specific programs we will test. In documenting our understanding of the internal control system for the financial statement audit, we will identify control activities that impact major federal and state programs as well. This will allow us to test certain controls for the financial audit and the single audit concurrently. We will then perform additional tests of controls for each federal and state program selected for testing. We will then evaluate the results of the test of controls to determine the nature, timing and extent of substantive testing necessary to determine compliance with major program requirements. 14 Perform Statutory Compliance Testing We have developed audit programs for Sandmine Road Community Development District designed to test Florida Statutes as required by the Auditor General. These programs include test procedures such as general inquiries, confirmation from third parties, and examination of specific documents. Closing Phase During the closing phase we perform detail work paper reviews, request legal letters, review subsequent events and proposed audit adjustments. Communication with the client is critical in this phase to ensure that the information necessary to prepare financial statements in conformity with accounting principles generally accepted in the United States has been obtained. Reporting Phase Financial Statement Preparation As a local firm, we spend a considerable amount of time on financial statement preparation and support. With this in mind, we can assist in certain portions of the preparation of financial statements or simply review a draft of financials prepared by your staff. We let you determine our level of involvement. Management Letters We want to help you solve problems before they become major. Our management letters go beyond citing possible deficiencies in the District’s internal control structures. They identify opportunities for increasing revenues, decreasing costs, improving management information, protecting assets and improving operational efficiency. The diversity of experience of our personnel and their independent and objective viewpoints make the comments, observations, and conclusions presented in our management letters a valuable source of information. We have provided positive solution-oriented objective recommendations to our governmental clients regarding investments, accounting accuracy, data processing, revenue bonds, payroll, utility billing, purchasing, budgeting, risk management, and internal auditing. This review ensures the integrity of the factual data in the management letter but does not influence or impair our independence. Exit Conferences and Delivery of Reports We anticipate meeting with appropriate District personnel in February and issuing the final required reports by the May meeting of each year. 15 PROPOSED AUDIT FEE DiBartolomeo, McBee, Hartley & Barnes P.A. will perform the annual audit of Sandmine Road Community Development District as follows: September 2025 $ 5,500 September 2026 $ 5,700 September 2027 $ 5,850 September 2028 $ 6,000 September 2029 $ 6,200 In years of new debt issuance fees may be adjusted as mutually agreed upon. Proposal to Provide Financial Auditing Services: SANDMINE ROAD COMMUNITY DEVELOPMENT DISTRICT Proposal Due: July 7, 2025 2:00PM Submitted to: Sandmine Road Community Development District c/o District Manager 219 East Livingston Street Orlando, Florida 32801 Submitted by: Antonio J. Grau, Partner Grau & Associates 1001 Yamato Road, Suite 301 Boca Raton, Florida 33431 Tel (561) 994-9299 (800) 229-4728 Fax (561) 994-5823 tgrau@graucpa.com www.graucpa.com Table of Contents Page EXECUTIVE SUMMARY / TRANSMITTAL LETTER . 1 FIRM QUALIFICATIONS.3 FIRM & STAFF EXPERIENCE . 6 REFERENCES………………. . 11 SPECIFIC AUDIT APPROACH. 13 COST OF SERVICES . 17 SUPPLEMENTAL INFORMATION . 19 July 7, 2025 Sandmine Road Community Development District c/o District Manager 219 East Livingston Street Orlando, Florida 32801 Re: Request for Proposal for Professional Auditing Services for the fiscal with an option for four (4) additional annual renewals. year ended September 30, 2025, GyDtroeore caupvou regio lmno&nipa z myreAiodlesyu snl reofto a cDacdiauuiestsdret iorsoti n.fc ( tpWgG’sror eov(a vteuahir)dren ei mnw“ Dgaee ninlssc ettoe,rr mwvincieeetcr” esa)g s reR tetthoe ieecq sC upaooeenmpscdptim aofrlorulotyrnub iePnutqyristuo tDy pi petoetpvsoaeea mldlro e( tpRoosmp fFp oePrknno)n,dtv o a Diwdntioedsle t yrwdtoihgceuete s alao.Sn bAoa lekesnf dfofpeomncrretoiwi nfoveaeefs r FsadRlin oootdrnoa i eaddwlf asfoCi’ csroa ikfenmeindnwmt g aafu iwurnredmii ttihtyas. Government audits are at the core of our practice: 95% of our work is performing audits for local gionopcverreearatnsioem neesf.nf itcsie anncdy, otfo tphraotv 9id8e% im amree fdoiart sep aencdia cl odnitsitnruicetds . sWaviitnhg osu, ra nsdig ntoif imcainnti mexizpee rdieisntcuer,b wanec aerse t aob yleo utor Why Grau & Associates: Knowledgeable Audit Team fteGyiexoerapaulmdue. . r iOiisesu n prrcre esoft iuaandnfifn d tpgh te aatrthkf oeethi rarem hapsua egndrodsitvos ena-orpnnnpem lra owepanpectr haao lsa fseocinhrgg nntao etg oxeo tmuy yroe euanarstr ssa’i sugy endaaumitrd -eairntro.et usO s,n uowdrm.h eWeinc ohhgf ea antglhle nemeo nmets nowutsr otep rssak eraiant nssgmoe onrosneo dhyt haoaevuurerd piadtruoeodrccsaiet di,s neys s otf huooerrf Servicing your Individual Needs aaTOlshus rosro w wucilgfoithenlyno’t tu ashtn atdehv neeej aotposyri o wlycpo eearsrsrss y poo oafn bsoasouliiurbz etla edur.e dItsnirte a,a ryivdnoidicunie tgw i oydilnoel ,ufs idirngu adneu et dhtdoia t toGt owrr sae suf wra’ostei msvlcfe yoyr meyta helroe wtwioro tyruukenrainnirqgo. u vwee irt nhre ayetoedu sf otoar nroedus ror lievnqedu auinrsetyrm iys,es ynuotesus. Developing Relationships yuWopeud ras totirrnigvgae, nc otizolal atfbiooosntre.a Wrt inmeg au, rateun aadll lasyos s baiesvtnaiinelfagib cyiloaeul a risne a lia mstoipoulnnesmdhienipngst b inwogai trnhde waonu ldre gacislsisleainsttito swn. i,Wt rhue tl eessct haanyn idci nasl t atqonuudecashrti doysne tsah.r a -tr oauffnecdt, Maintaining an Impeccable Reputation fAWindead nihtciaoiavnlelay l lnsyte,a vwbelere h abanevdee n hn aevivneev rno eblvveeeedrn b cienhe anra ginneyvd o lwlivtiietghda, t ioinor na cn,o ynp bvroaicnctekeedrdu oipnft,g ca y p opurr borlcieecc eeednivitneigtdys . carnimy ed oisf caipnlyi nsaorryt. Wacet iaorne. Complying With Standards Our audit will follow the Auditing Standards of the AICPA, Generally Accepted G trShetapen oSdrttaasrt dien s o,a ifcs cFsoulorerddiad bnayc, etah wnedi Ct hao nmyyop uotrrt ohrleelqre rua iGpreepnmlieceranabtll soe. f ftehdee Uranli, tsetda tSet aatnesd, aloncda tl hree gRuullaetsi oonf st.h oWev Aeeur nwdmiitlole rnd tGe leAinvueedrri atoiln uogrf iffauTnronnhatrddieu st erda hpern,e ssrot ttoisreacpa ndioompd tisahnieante letig rhtis,wse ean ma igpos rsfer ice.or oeiWmjlnemlec efaeglt in anacadltltss s a ooi pdrcr rrtc uciieenorovricnnnoti,inpgc fayae atn bclhosdtle iue ao w reron neafp fe gsnreia otrapgh pmrfeeooemerrps d awae9 lrni0 ineitt shd d. t O hai ainyunen s r aypg. l FrWpol oerordpeeed evosc fripseaoaaeriullttc .hisI tfG. sD.yf riO f.rta amnhnuiuilr ssyh,m opawtbhsrri oeectnhrpo op oori esepus rxa2ots ilr0oso ait-nusit2 n(tim0ossgi6)na d,o7s decr 3eo o cp2 fmwofo2enpti.r tetaihrnnnootgyuli ,a a tolc pproc rrolploenuavpfsriloitoiocisueantsssl, teW(eodxx eccpca ieatwprellliod ieovu narslcbd keeo imb.@u etag ihtrlh aaeeupi tcpphpyreao rt.sco poo afem nco)tsu woarf teP sr5ae 6rartnv1niy.e9n rq9gs u4y, e.oA9su2nt i9taoo9nnn.ds iWo oe sJre.t taGtobhr laapiunsrho,k iCv nyiPgdoA eua ( alftonognryr ga ca-uotd@endrsgimtirdioa erunercailnapl tgaiin .ocofnoousmrrhm )ifp iaor.t mriP oDl’nsea a. qvWsiuedea d l Ciaofar inpceaol igttvie oshnkneuiss,i inCtaaePntlAdye Very truly yours, Grau & Associates Tony, Jr _____________________________ Antonio J. Grau Firm Qualifications Grau’s Focus and Experience Our Team 3 Partners 11 Professional Staff 10/16 Employees are CPAS Year founded 2 Administrative Professionals Services Provided Properly registered and licensed professional corporation by the state of FLORIDA We are proud Members of the American Institute of Certified Public Accountants & the Florida Institute of Certified Public Accountants See next page for report and certificate . External quality review program: consistently receives a pass . Internal: ongoing monitoring to maintain quality AICPA | FICPA | GFOA | FASD | FGFOA 9 Professional Groups Close-up of a letter of approval Description automatically generated with low confidence Firm & Staff Experience Profile Briefs: PFM 12 GMS 78 MERITUS 23 RIZZETTA 47 SDS 60 INFRAMARK 38 WRATHELL 30 OTHER 19 GRAU AND ASSOCIATES COMMUNITY DEVELOPMENT DISTRICT EXPERIENCE BY MANAGEMENT COMPANY Antonio J GRAU, CPA (Partner) Years Performing Audits: 35+ CPE (last 2 years): Government Accounting, Auditing: 24 hours; Accounting, Auditing and Other: 56 hours Professional Memberships: AICPA, FICPA, FGFOA, GFOA David Caplivski, CPA (Partner) Years Performing Audits: 13+ CPE (last 2 years): Government Accounting, Auditing: 24 hours; Accounting, Auditing and Other: 64 hours Professional Memberships: AICPA, FICPA, FGFOA, FASD “Here at Grau & Associates, ccaepwuh xrmeiprao raneorerrgrineiteiein t ceen gtosfce f.nte ceeNs hcfctootnhaitrovnn oelotoonl ulaygolrn yiig cn dcdyaln iloeae olfevnafvsiantac siiditlt,eia snbpnbcugrtslao e ttapo a viuauetyin d driain dsiealt sg o.uua o nud Wt maieipltli io lozttpohroefrwe d ootd hs pucba eoeruty essste osi o vwtt.up”ioev ir rtep yhc e l tirehfnoert sm, - Tony Grau h“dQeeauliravtl eiaotrsyf sa eai vsquteudirnaiytgls id t tayehn ceadimus die oowxintrc,ig etwaahpdne tihi immozeanrpatiarnkilooeg cvn. l te.Oio”em u nhreti ngcshtleis ers vfntoaitcrsne tdt harauerreisdr ta s u ta stn htdoe - David Caplivski YOUR ENGAGEMENT TEAM Grau’s client-specific engagement team is meticulously organized in ssantt eaaueftndfe iamsq nouedfne ae t uabacdluehidnt icdttle ioeaofmn ft th..I TeT C h Doeeinx sCspterteairrcntttitif. s iceeod ma Innmdfou runmnicdaatetiiroosnnt a Twnedictihhnnigno looofug rya csPcorolouuftneiostisnni ogtne apa omlr ir(n CdacIeliTlrpo Plwte)o ssP maftoroert en tcteh ortenh wtefiini nluula nbintiryqci niuoagefl Your Successful Audit Engagement Partner Audit Manager Audit Senior CITP Partner ttrsccaeooqdpppppThheaoonnvfuoiaaaehr eestmnedgrrrptlaeeipi h ttsfrsalov ec cinmpiEioorefgcyrdavttaielnnn ysiie,rdueaeec npr ns gidmrnnnaitnc ogainawieaionb;gtiout reg gcllitnpeadiei.lannsheal l gtTrec ia llet.temastr i eetr uiahtxyt asoiovfdmyaelodtec onlsnfie egn,ne ieooro edet nsvetrmw,wfrn n e easbts hs Pitaegcii lpiunea ootvaonuinaah ppfsnfferipgngrog n ret lwtdic mecadrnyoahtvrlilmmgy ovniearoieedeee,ericr lnaeunsmnv khcwtntirtett io eit oo dinn lnnf lg, t tscaaaoopTRwhtocnnftlheoaa hecmddtsenrnoh epf kmdttanrireohhn d sa icrunaeneasraleuosn i ngdnDppgidsi csbcntaocieii hesiaaratrellt ;etyttnildw rn tsia sdina iw epcnietau tgtarfesdirh i dtst twerr hwe oipsm ttp miho rt;ite lrh onehplnee e fn inopspten ehupltrsacisloearscr l weiu gryaecot nr.ddlti nnielhde elieas a n nrlast t l l isdscasttocesaacmtutnoeeepdrrmdmdlae raebitdnnneysc it atn seahn g anwed ntd fhida tifarhr iamtre plm flp ir anr ropreeafeopepn laosacisccriraicyteoslu.d n r aianlt e, Antonio ‘Tony ‘ J. Grau, CPA Partner Contact: tgrau@graucpa.com | (561) 939-6672 Experience For over 30 years, Tony has been providing iaegnmnutidepd rclanoonaynclese ceu o lbtntoietn nrgoce llsfisieet ar,n vontisvdc e eorrspeh tgeeoara atrdhdt iaeionn fngidrs m.a c ro’bsm igtproavlegexer ncamli ceacenuontdutsian.t lH,t, ianenco gpcn or-ioupsvnsriutodifeneistgs,, atSSFpAhdcpirsnehove aa ocac Qneionmacsulcl sie eaBa mRdlfloio e tRablryveree ivdapreRew owooel raffvc t rMCeitiednhroiwitgeamni. mf gGiTmoc oiotaf-ih vDnttteteeyaher fdGeewnoe ,Fm raO TO Csgefoo Aofnainuv lctCsyn eeFoe rt ip rynotnta.hmf iaT rfenitMeo circncaneaeittyvnp aeO iaalr e foegtsfwefciie ncde mAtegi ecvrileanehsenm idaAtet u hvstlAhdeseeuoaei mtrd cdsAeeiei.a Itvn rCsti ti efP oooiwAnnrf Education University of South Florida (1983) Bachelor of Arts Business Administration C:\Users\EStrong\Desktop\Resume Photos\Tony .jpg Clients Served (partial list) (>300) Various Special Districts, including: Bayside Improvement Community Development District Dunes Community Development District Fishhawk Community Development District (I,II,IV) Grand Bay at Doral Community Development District Heritage Harbor North Community Development District St. Lucie West Services District Ave Maria Stewardship Community District Rivers Edge II Community Development District Bartram Park Community Development District Bay Laurel Center Community Development District Boca Raton Airport Authority Greater Naples Fire Rescue District Key Largo Wastewater Treatment District Lake Worth Drainage District South Indian River Water Control Professional Associations/Memberships American Institute of Certified Public Accountants Florida Government Finance Officers Association Florida Institute of Certified Public Accountants Government Finance Officers Association Member City of Boca Raton Financial Advisory Board Member Professional Education (over the last two years) Course Hours Government Accounting and Auditing 24 Accounting, Auditing and Other 56 Total Hours 80 (includes of 4 hours of Ethics CPE) David Caplivski, CPA/CITP, Partner Contact : dcaplivski@graucpa.com / 561-939-6676 Experience Grau & Associates Partner 2021-Present Grau & Associates Manager 2014-2020 Grau & Associates Senior Auditor 2013-2014 Grau & Associates Staff Auditor 2010-2013 Education Florida Atlantic University (2009) Master of Accounting Nova Southeastern University (2002) Bachelor of Science Environmental Studies C:\Users\EStrong\Desktop\Resume Photos\David.jpg Certifications and Certificates Certified Public Accountant (2011) AICPA Certified Information Technology Professional (2018) AICPA Accreditation COSO Internal Control Certificate (2022) Clients Served (partial list) (>300) Various Special Districts Hispanic Human Resource Council Aid to Victims of Domestic Abuse Loxahatchee Groves Water Control District Boca Raton Airport Authority Old Plantation Water Control District Broward Education Foundation Pinetree Water Control District CareerSource Brevard San Carlos Park Fire & Rescue Retirement Plan CareerSource Central Florida 403 (b) Plan South Indian River Water Control District City of Lauderhill GERS South Trail Fire Protection & Rescue District City of Parkland Police Pension Fund Town of Haverhill City of Sunrise GERS Town of Hypoluxo Coquina Water Control District Town of Hillsboro Beach Central County Water Control District Town of Lantana City of Miami (program specific audits) Town of Lauderdale By-The–Sea Volunteer Fire Pension City of West Park Town of Pembroke Park Coquina Water Control District Village of Wellington East Central Regional Wastewater Treatment Facl. Village of Golf East Naples Fire Control & Rescue District Professional Education (over the last two years) Course Hours Government Accounting and Auditing 24 Accounting, Auditing and Other 64 Total Hours 88 (includes 4 hours of Ethics CPE) Professional Associations Member, American Institute of Certified Public Accountants Member, Florida Institute of Certified Public Accountants Member, Florida Government Finance Officers Association Member, Florida Association of Special Districts References We have included three references of government engagements sainmdi lraerg tuol athtieo nDsi,s tfroilclot.w fund accounting, and have financing re qthuairte rmeqeunitrse, wcohmicphl iwanec eb ewliiethve l aawres Dunes Community Development District Scope of Work Financial audit Engagement Partner Antonio J. Grau Dates Annually since 1998 Client Contact Darrin Mossing, Finance Director 475 W. Town Place, Suite 114 St. Augustine, Florida 32092 904-940-5850 Two Creeks Community Development District Scope of Work Financial audit Engagement Partner Antonio J. Grau Dates Annually since 2007 Client Contact William Rizzetta, President 3434 Colwell Avenue, Suite 200 Tampa, Florida 33614 813-933-5571 Journey’s End Community Development District Scope of Work Financial audit Engagement Partner Antonio J. Grau Dates Annually since 2004 Client Contact Todd Wodraska, Vice President 2501 A Burns Road Palm Beach Gardens, Florida 33410 561-630-4922 Specific Audit Approach AUDIT APPROACH Grau’s Understanding of Work Product / Scope of Services: We recognize the District is an important entity and we are confident our firm to meet the challenges of this engagement and deliver quality audit services. Yo isu ewmoiunledn btley aq uvaalliufieedd client of our firm and we pledge to commit all firm resources to provide the level and quality of services (as described below) which not only meet the requirements set forth in the RFP but will ewxocreke dp trhoodsuec tesx preecqtuaetsiotends.. GOruaru a&u Adsits owciiallt efso lfluolwly utnhde eArsutdaintdinsg t hSet ascnodpaerd osf porfo ftehses iAonICaPl Ase, rGviecneesr aanlldy trAhecgecu eRpluattleeidos n Gosof. vtWhereen Amwueidlnli ttd oAerul Gidveietnirne gora uSlr toa rfn etdhpaeor rSdttssa, tiiesns o uafec Fdclo obrrydi dtaahn eac nCed ow maintphyt r oyotolhlueerrr rGaepeqpnuleiricraaelb molefe tFnheteds eU. r nailt,e Sdt aSttea otefs L, oacnadl Proposed segmentation of the engagement aeOufufderci attipinvpger otaeuaccdhhint t.i oTq uthheees a aauundddiit t aw e tnilogl tabagel e scmyosnetndetum icsst eacd or inisnck et-hbprat esteeo d pe hanpaaspberlsoe, a wtchhhe iw ctheha iacmrhe ti anost c efogonrlladotuwecsst t: ha em boerset oeff ftircaidenitti oannadl PHASE II: Execution of the Audit Plan PHASE III: Completion and Delivery PHASE I: Preliminary Planning Phase I - Preliminary Planning teeopAhsxph aspteaehters notacehtrtt, iaieoawotrulnie eogfs onwhw ras i iu nlltwllnhd bimde tes hee demr erresevtivt nsaiwecpinlmeoiedt pchaointml b agtdjoepe in oscptrttfhri u oevoypp efost sreuia iornaranv tn eioa tdc uroep,g d seyaai rotttnh s uitpoazhrlnat aes tnwn tiseao eaalfn fmnwt., od esi leo lft orbpivmrtri aocaeievnn, i gdoaeienbfvf.dje ie cO cidyeutooinrvuct ewu , tsmcoh oareeskn nto d-teep fofpfofoueoprrcret ttu riwuavnnteidili nltea ybgru se tdte ocaint on.ev od xiDrripndourginern misoansfteg enyy dtooth uusiiossrr During this phase we will perform the following activities: » aaRgperpveliieecmwab etlnhete s f;re edgeurlaalt oarnyd, sstatatuteto srtya atuntde sc,o mrepsolilauntcioen rse, qbuoirnedm ednotcsu. mThenist sw, icllo inntcrlaucdtes, aa rnedv ieowth eorf » Read minutes of meetings; » Rmeavniuewal s,m fianjaonr cisaolu srycsetse mosf , iannfdo rmmaantaiogne mseuncht inafso rbmuadtgioetns ,s yosrtgeamnsiz; ation charts, procedures, » Obtain an understanding of fraud detection and prevention systems; » Oodpebsetiargainnt i ooanfn ;dr e dleovcaunmt epnotl iacine su, npdreorcsetdaunrdeins,g a onfd i nretecronrdals ,c aonndtr owl,h ientchleurd tinhge yk hnaovwel ebdegeen apbloacuet dt hine » pAesrsfeosrsm ri askn da npde rdfoertemr mteisnte o wf choantt croonlst;r ols we are to rely upon and what tests we are going to » sDpeevceilfoicp a auudditi to bpjreocgtrivaemss, a tnod i anpcoprrpooprraiattee tahued cito pnrsoidceerdautrioesn toof a fcihniaenvcei athl est sapteemcifeiendt aosbsjeecrttiiovenss;, » iDdiesncutisfsie da.n d resolve any accounting, auditing and reporting matters which have been Phase II – Execution of Audit Plan The audit team will complete a major portion of transaction testing and audit ipPmhhpaassaeec. t I ItT hihneec cl uopdmroepc, lebedutuito raner seo fpn oeourtf rlo iwmrmoitreekdd o dtrou r rteihnqegu f iotrhelli osthw peie nargtiot: edn wtioilnl eonf ambalen augse tmo eindte.n rTteiafqysuk aisrn etyom mbeean tpttsee drrf uotrhriamntg em tdh aiinys » ceAlxpatpseslnyet s ao onff aa tlurydatinictsianal cgpt piroornocsec;ed duureres st ou sfeudr tthoe orb atsasinis te vinid tehnet idael tmeramtteinra ftoiro nsp oefc itfhice ancactouurnet, tbiamlainngc,e as nodr » aPnedrf oorthme rte asntsa loyft iaccaclo purnotc bedaluarnecse; sa nandd transactions through sampling, vouching, confirmation » Perform tests of compliance. Phase III - Completion and Delivery IIraInevI p aitonihlrcaitslbui nlpdeg eh.t ,ao Abs mluel ter oaeefrpt e toah nrnetods ta dwluiimdsilcilit ut,b esewds eroteo uwv rti hierlewle pfceooodlrml otw pwailntiehndt ge ma: dtahdnera egtsaessm kaens nyrt eq bluaeetfesodtri oet noiss .sy uTeaaansrk-ceesn , tdao n bbdae ltpahneerc feposar rmatnnededr sfini nw Painhllca bisaeel » Perform final analytical procedures; » Review information and make inquiries for subsequent events; and » pMoeteetnintiga l wfinitdhi nMgsa noar greemcoemntm teon ddaitsicounsss. preparation of draft financial statements and any tyoYOhofou iucusro acasnopphcnpopeclurryeonl dpia nt tcoe hom xo,fp auwternrceu act lgn lymiioe nrntoeg tros osepn p aolfyenrnor dsaami ustvied eoyri noptv surifn.ior ng faae acnsscsc oiiaoaunnln aeitnlfi fnfseoegcrr tmfviivriacemte ir oeetnhms oawpnuhi rtaach ess i hiizgnienn sdda tetsauaikglriihennt ggi nb wa uynitot ahaucl rtsth ioavo necsno einun itasseisld rufeeiensrsta .t nihInnce i t fahfoole lrrl oieeswspsiouginrehtgst. iAmnpacprnelaiacgsaeitmniogen nf iotn fla etnthctieisar la apptpr terhsoesa uccorhem isn pa ldneedtiv openluo boplfii onc ugs rco rfuuinrt aimnl ypa nrfaoaccgieendmgu etronedts .al eyt’tse pr uisb lpica rotfifciucilaalrsl.y Wimep woritlla nptr egpivaerne tthhee Itwnoi tpthhr oemspeaa nrciahngager tmgheeidsn wmt. iaItnnh a aggdoedvmietireonnnat, n lwecteet.e wr,i lwl tea wkeil ln iencietisaslalyr yr esvteiepws taon eyn dsruarfet ctohmatm meantttse rosr arreec ocommmmenudnaictaiotends In addition to communicating any recommendations, we will also communicate the following, if any: » Significant audit adjustments; » Significant deficiencies or material weaknesses; » Disagreements with management; and » Difficulties encountered in performing the audit. Our findings will contain a statement of condition describing the situation sctorrernegctthiveen ainctgi,o wn:h at should be corrected and why. Our suggestions will wit hasntda ntdh et haer ebaa sthica tt ensetse dosf Is the recommendation cost effective? Iosr dtheer troe ccoomrrmecetn ad patrioobnl etmhe? simplest to effectuate in Iasn dth neo rte jcuosmt cmorernedcatitniogn a a sty tmhpe thoemaartt ico fm thatet eprr?o blem Idse tfhiceie cnocryr eocctciuverr aecdt?i on taking into account why the TMmoaa nnaaasggseeummreee nnfttu lplelr titaoegrrr taeone mdth feeon sftti newrasli taeh xp irtfa occfotesns sfeaiornendna clc,e ci.r oTcouhpmiessr ptaaotnilvicceey sa ,mt mweoaesn pswh teihlrle er.f eu lwlyi lld bisec unsos “ seuarcphr isiteesm” inw tihthe Communications Wroenge au e lrmaergplyuh lacasorim zbema asui csno. i ncatitneu tohuros,u ygeha pr-errosuonnda ld tiealleopghuoen bee ctwalelse ann tdh ee lDeicsttrroicnti ca nmda oilu trh rmoaungahgoeumt tehnet ateuadmit. aWnde taaOhlsules rai p gscnoslii regdtnnaiftelf.sed rh ueasnveter s stth areeff ca webiiivlteiht y es leteopc attrrroaanntesic ml omigta oiinln fn oaorntmidfia vctaiieotwino intno ag us c ssa ooponan bo iaulisrt yns.ee cwTuh irinesf ocfulrirmetnhatet piro ofnar tchaialli stw abitetehes n teh pfefoi casitbeeinldict iyyn attoos Cost of Services Our proposed all-inclusive fees for the financial audit for the fiscal y 2025-2029 are as follows: ears ended September 30, Year Ended September 30, Fee 2025 $4,600 2026 $4,700 2027 $4,800 2028 $4,900 2029 $5,000 TOTAL (2025-2029) $24,000 aSTphhpoeur aolbdvo avcl oefr nfoedmeit ii sao lbnl asps aecrhdta ioennsg tceho eno acre sBsrnuomenddp.s t ioanre t hiasts utheed Dtihsetr ifcete m waionutaldin bs eit sa cdujurrsetendt leavcecol ordf oinpgelrya tuiopnosn. Supplemental Information SPECIAL DISTRICTS PARTIAL LIST OF CLIENTS Governmental Audit Single Audit Utility Audit Current Client Year End Boca Raton Airport Authority . . . 9/30 Captain's Key Dependent District . . 9/30 Central Broward Water Control District . . 9/30 Collier Mosquito Control District . . 9/30 Coquina Water Control District . . 9/30 East Central Regional Wastewater Treatment Facility . . 9/30 Florida Green Finance Authority . 9/30 Greater Boca Raton Beach and Park District . . 9/30 Greater Naples Fire Control and Rescue District . . . 9/30 Green Corridor P.A.C.E. District . . 9/30 Hobe-St. Lucie Conservancy District . . 9/30 Indian River Farms Water Control District . . 9/30 Indian River Mosquito Control District . 9/30 Indian Trail Improvement District . . 9/30 Key Largo Wastewater Treatment District . . . . 9/30 Lake Asbury Municipal Service Benefit District . . 9/30 Lake Padgett Estates Independent District . . 9/30 Lake Worth Drainage District . . 9/30 Lealman Special Fire Control District . . 9/30 Loxahatchee Groves Water Control District . 9/30 Old Plantation Water Control District . . 9/30 Pal Mar Water Control District . . 9/30 Pinellas Park Water Management District . . 9/30 Pine Tree Water Control District (Broward) . . 9/30 Pinetree Water Control District (Wellington) . 9/30 Port of The Islands Community Improvement District . . . 9/30 Ranger Drainage District . . . 9/30 Renaissance Improvement District . . 9/30 San Carlos Park Fire Protection and Rescue Service District . . 9/30 Sanibel Fire and Rescue District . 9/30 South Central Regional Wastewater Treatment and Disposal Board . 9/30 South Indian River Water Control District . . . 9/30 South Trail Fire Protection & Rescue District . . 9/30 Spring Lake Improvement District . . 9/30 St. Lucie West Services District . . . 9/30 Sunrise Lakes Phase IV Recreation District . . 9/30 Sunshine Water Control District . . 9/30 Sunny Hills Units 12-15 Dependent District . . 9/30 West Villages Improvement District . . 9/30 Various Community Development Districts (452) . . 9/30 TOTAL 491 5 4 484 ADDITIONAL SERVICES CONSULTING / MANAGEMENT ADVISORY SERVICES Grau & Associates also provide a broad range of other management consulting eFxlopreirdtais. e E xhaams pbleeesn o fc eonngsaisgteemntelyn tus tpileizrfeodr mbye dG aorvee arsn mfoellnotwals :a nd Non-Profit entiti esse rtvhircoeus.g hOouurt • Accounting systems • Development of budgets • Organizational structures • Financing alternatives • IT Auditing • Fixed asset records • Cost reimbursement • Indirect cost allocation • Grant administration and compliance ARBITRAGE CCAaurblrcriuterlnaattg ieo ns oTfrsdieifexhg bteteneaad ifrtxf emeai-cd enaicexdnnare ealtvmcd lau gaprtlhoriatab vetfbii eiaotlnrrepnana psrnmga lceiftecio enanr igbbnt .moihc lTneiaotnhdsyr tes eioimi.v rf t e tphphsoa resnisinen edc1 ri 5pcaeo0 aqm lut bapipxroule-neremdxpx eoerinumssestleps ui staes tn soti,dos ris pneeuecsleirltm.urf oidWicrnitmn aetght ee edhb a auotnhvsthyeee 73 We look forward to providing Sandmine Road Community Development District with our resources and experience to accomplish not only those minimum requirements set forth in your Request for Proposal, but to exceed those expectations! For even more information on Grau & Associates please visit us on www.graucpa.com. SANDMINE ROAD COMMUNITY DEVELOPMENT DISTRICT POLK COUNTY, FLORIDA FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2024 SANDMINE ROAD COMMUNITY DEVELOPMENT DISTRICT POLK COUNTY, FLORIDA TABLE OF CONTENTS Page INDEPENDENT AUDITOR’S REPORT 1-2 MANAGEMENT’S DISCUSSION AND ANALYSIS 3-6 BASIC FINANCIAL STATEMENTS Government-Wide Financial Statements: Statement of Net Position 7 Statement of Activities 8 Fund Financial Statements: Balance Sheet – Governmental Funds 9 Reconciliation of the Balance Sheet – Governmental Funds to the Statement of Net Position 10 Statement of Revenues, Expenditures and Changes in Fund Balances – Governmental Funds 11 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities 12 Notes to Financial Statements 13-22 REQUIRED SUPPLEMENTARY INFORMATION Schedule of Revenues, Expenditures and Changes in Fund Balance – Budget and Actual – General Fund 23 Notes to Required Supplementary Information 24 OTHER INFORMATION Data Elements Required by Florida Statute 218.39(3)(c) 25 INDEPENDENT AUDITOR’S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 26-27 INDEPENDENT AUDITOR’S REPORT ON COMPLIANCE WITH THE REQUIREMENTS OF SECTION 218.415, FLORIDA STATUTES, REQUIRED BY RULE 10.556(10) OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA 28 MANAGEMENT LETTER REQUIRED BY CHAPTER 10.550 OF THE RULES OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA 29-30 INDEPENDENT AUDITOR’S REPORT To the Board of Supervisors Sandmine Road Community Development District Polk County, Florida Report on the Audit of the Financial Statements Opinions We have audited the accompanying financial statements of the governmental activities and each major fund of Sandmine Road Community Development District, Polk County, Florida (“District”) as of and for the fiscal year ended September 30, 2024, and the related notes to the financial statements, which collectively comprise the District’s basic financial statements as listed in the table of contents. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities and each major fund of the District as of September 30, 2024, and the respective changes in financial position thereof for the fiscal year then ended in accordance with accounting principles generally accepted in the United States of America. Basis for Opinions We conducted our audit in accordance with auditing standards generally accepted in the United States of America (GAAS) and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the District and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Responsibilities of Management for the Financial Statements The District’s management is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America; and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the District’s ability to continue as a going concern for twelve months beyond the financial statement date, including any currently known information that may raise substantial doubt shortly thereafter. Auditor’s Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinions. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements. In performing an audit in accordance with GAAS, we: • Exercise professional judgment and maintain professional skepticism throughout the audit. • Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements. • Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the District’s internal control. Accordingly, no such opinion is expressed. • Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements. • Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the District’s ability to continue as a going concern for a reasonable period of time. We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control–related matters that we identified during the audit. Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management’s discussion and analysis and budgetary comparison information be presented to supplement the basic financial statements. Such information is the responsibility of management and, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Included in the Financial Report Management is responsible for the other information included in the financial report. The other information comprises the information for compliance with FL Statute 218.39 (3) (c) but does not include the financial statements and our auditor's report thereon. Our opinions on the financial statements do not cover the other information, and we do not express an opinion or any form of assurance thereon. In connection with our audit of the financial statements, our responsibility is to read the other information and consider whether a material inconsistency exists between the other information and the financial statements, or the other information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an uncorrected material misstatement of the other information exists, we are required to describe it in our report. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated June 19, 2025, on our consideration of the District’s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, grant agreements and other matters. The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the District’s internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the District’s internal control over financial reporting and compliance. June 19, 2025 MANAGEMENT’S DISCUSSION AND ANALYSIS Our discussion and analysis of Sandmine Road Community Development District, Polk County, Florida (“District”) provides a narrative overview of the District’s financial activities for the fiscal year ended September 30, 2024. Please read it in conjunction with the District’s Independent Auditor’s Report, basic financial statements, accompanying notes and supplementary information to the basic financial statements. FINANCIAL HIGHLIGHTS • The liabilities of the District exceeded its assets at the close of the most recent fiscal year resulting in a net deficit balance of ($8,565,671). • The change in the District’s total net position in comparison with the prior fiscal year was $313,869, an increase. The key components of the District’s net position and change in net position are reflected in the table in the government-wide financial analysis section. • At September 30, 2024, the District’s governmental funds reported combined ending fund balances of $1,559,812, an increase of $234,064 in comparison with the prior fiscal year. The total fund balance is restricted for debt service and capital projects, non-spendable for prepaid items, assigned to capital reserves, and the remainder is unassigned fund balance which is available for spending at the District’s discretion. OVERVIEW OF FINANCIAL STATEMENTS This discussion and analysis are intended to serve as the introduction to the District’s financial statements. The District’s basic financial statements are comprised of three components: 1) governmentwide financial statements, 2) fund financial statements, and 3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. Government-Wide Financial Statements The government-wide financial statements are designed to provide readers with a broad overview of the District’s finances, in a manner similar to a private-sector business. The statement of net position presents information on all the District’s assets, deferred outflows of resources, liabilities, and deferred inflows of resources with the residual amount being reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the District is improving or deteriorating. The statement of activities presents information showing how the government’s net position changed during the most recent fiscal year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods. The government-wide financial statements include all governmental activities that are principally supported by assessments. The District does not have any business-type activities. The governmental activities of the District include the general government (management) and maintenance functions. Fund Financial Statements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The District, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. The District has one fund category: governmental funds. OVERVIEW OF FINANCIAL STATEMENTS (Continued) Governmental Funds Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a District’s near-term financing requirements. Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. By doing so, readers may better understand the long-term impact of the District’s near-term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balance provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The District maintains three governmental funds. Information is presented separately in the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances for the general fund, debt service fund and capital projects funds, all of which are considered major funds. The District adopts an annual appropriated budget for its general fund. A budgetary comparison schedule has been provided for the general fund to demonstrate compliance with the budget. Notes to the Financial Statements The notes provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements. GOVERNMENT-WIDE FINANCIAL ANALYSIS As noted earlier, net position may serve over time as a useful indicator of an entity’s financial position. In the case of the District, liabilities exceeded assets at the close of the most recent fiscal year. Key components of the District’s net position are reflected in the following table: 2024 2023 Current and other assets $ 1,580,128 $ 3,716,231 Capital assets, net of depreciation 7,337,813 7,600,327 Total assets 8,917,941 11,316,558 Current liabilities 279,292 2,988,252 Long-term liabilities 17,204,320 17,207,846 Total liabilities 17,483,612 20,196,098 Net position Net investment in capital assets (9,561,268) ( 275,106) Restricted 5 86,539 2 91,017 Unrestricted 4 09,058 (8,895,451) Total net position $ (8,565,671) $ (8,879,540) NET POSITION SEPTEMBER 30, GOVERNMENT-WIDE FINANCIAL ANALYSIS (Continued) The District’s net position reflects its investment in capital assets (e.g. land, land improvements, and infrastructure) less any related debt used to acquire those assets that is still outstanding. These assets are used to provide services to residents; consequently, these assets are not available for future spending. Although the District’s investment in capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. The restricted portion of the District’s net position represents resources that are subject to external restrictions on how they may be used. The remaining balance of unrestricted net position may be used to meet the District’s other obligations. The District’s net position increased during the most recent fiscal year. The majority of the increase represents the extent to which ongoing program revenues exceeded the cost of operations and depreciation expense. Key elements of the change in net position are reflected in the following table: 2024 2023 Revenues: Program revenues Charges for services $ 1,364,594 $ 1,415,918 Operating grants and contributions 44,434 635 Capital grants and contributions 19,160 1,026,787 General revenues Miscellaneous income - 7 6 Investment earnings - 2 63,966 Total revenues 1,428,188 2,707,382 Expenses: General government 99,491 98,121 Maintenance and operations 3 94,216 3 50,522 Conveyance of infrastructure - 10,465,390 Interest 6 20,612 8 57,243 Total expenses 1,114,319 11,771,276 Change in net position 3 13,869 (9,063,894) Net position - beginning (8,879,540) 1 84,354 Net position - ending $ (8,565,671) $ (8,879,540) CHANGES IN NET POSITION FOR THE FISCAL YEAR ENDED SEPTEMBER 30, As noted above and in the statement of activities, the cost of all governmental activities during the fiscal year ended September 30, 2024 was $1,114,319. The costs of the District’s activities were primarily funded by program revenues which were comprised of assessments. Expenses decreased primarily due to the conveyance of infrastructure to other governmental entities for ownership and maintenance purposes in the prior fiscal year. GENERAL BUDGETING HIGHLIGHTS An operating budget was adopted and maintained by the governing board for the District pursuant to the requirements of Florida Statutes. The budget is adopted using the same basis of accounting that is used in preparation of the fund financial statements. The legal level of budgetary control, the level at which expenditures may not exceed budget, is in the aggregate. Any budget amendments that increase the aggregate budgeted appropriations must be approved by the Board of Supervisors. Actual general fund expenditures did not exceed appropriations for the fiscal year ended September 30, 2024. CAPITAL ASSETS AND DEBT ADMINISTRATION Capital Assets At September 30, 2024, the District had $7,875,433 invested in capital assets for its governmental activities. In the government-wide financial statements depreciation of $537,620 has been taken, which resulted in a net book value of $7,337,813. More detailed information about the District’s capital assets is presented in the notes of the financial statements. Capital Debt At September 30, 2024, the District had $15,830,000 Bonds outstanding and $1,278,910 Developer advances outstanding for its governmental activities. More detailed information about the District’s capital debt is presented in the notes of the financial statements. ECONOMIC FACTORS AND NEXT YEAR’S BUDGETS AND OTHER EVENTS The District does not anticipate any major projects or significant changes to its infrastructure maintenance program for the subsequent fiscal year. In addition, it is anticipated that the general operations of the District will remain fairly constant. CONTACTING THE DISTRICT’S FINANCIAL MANAGEMENT This financial report is designed to provide our citizens, land owners, customers, investors and creditors with a general overview of the District’s finances and to demonstrate the District’s accountability for the financial resources it manages and the stewardship of the facilities it maintains. If you have questions about this report or need additional financial information, contact the Sandmine Road Community Development District’s Finance Department at 219 E. Livingston Street, Orlando, Florida, 32801. SANDMINE ROAD COMMUNITY DEVELOPMENT DISTRICT POLK COUNTY, FLORIDA STATEMENT OF NET POSITION SEPTEMBER 30, 2024 ASSETS Cash and cash equivalents $ 435,574 Assessments receivable 2,988 Prepaid items 18,005 Restricted assets: Investments 1,123,561 Capital assets: Depreciable, net 7,337,813 Total assets 8,917,941 LIABILITIES Accounts payable 20,316 Accrued interest payable 258,976 Non-current liabilities: Due within one year 350,000 Due in more than one year 16,854,320 Total liabilities 17,483,612 NET POSITION Net investment in capital assets (9,561,268) Restricted for debt service 586,539 Unrestricted 409,058 Total net position $ (8,565,671) Governmental Activities See notes to the financial statements SANDMINE ROAD COMMUNITY DEVELOPMENT DISTRICT POLK COUNTY, FLORIDA STATEMENT OF ACTIVITIES FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2024 Charges Capital for Grants and Functions/Programs Expenses Services Contributions Primary government: Governmental activities: General government $ 99,491 $ 99,491 $ - $ - $ - Maintenance and operations 394,216 274,795 - 19,160 (100,261) Interest on long-term debt 620,612 990,308 44,434 - 414,130 Total governmental activities 1,114,319 1,364,594 44,434 19,160 313,869 General revenues: Investment earnings - Total general revenues - Change in net position 313,869 Net position - beginning (8,879,540) Net position - ending $ (8,565,671) Program Revenues Net (Expense) Revenue and Changes in Net Position Operating Grants and Contributions Governmental Activities See notes to the financial statements SANDMINE ROAD COMMUNITY DEVELOPMENT DISTRICT POLK COUNTY, FLORIDA BALANCE SHEET GOVERNMENTAL FUNDS SEPTEMBER 30, 2024 Debt General Service ASSETS Cash and cash equivalents $ 410,549 $ - $ 25,025 $ 435,574 Investments - 843,347 280,214 1,123,561 Assessments receivable 820 2,168 - 2,988 Prepaid items 18,005 - - 18,005 Total assets $ 429,374 $ 845,515 $ 305,239 $ 1,580,128 LIABILITIES AND FUND BALANCES Liabilities: Accounts payable $ 20,316 $ - $ - $ 20,316 Total liabilities 20,316 - - 20,316 Fund balances: Nonspendable: Prepaid items 18,005 - - 18,005 Restricted for: Debt service - 845,515 - 845,515 Capital projects - - 280,214 280,214 Assigned to: Capital reserves - - 25,025 25,025 Unassigned 391,053 - - 391,053 Total fund balances 409,058 845,515 305,239 1,559,812 Total liabilities and fund balances $ 429,374 $ 845,515 $ 305,239 $ 1,580,128 Total Governmental Funds Major Funds Capital Projects See notes to the financial statements SANDMINE ROAD COMMUNITY DEVELOPMENT DISTRICT POLK COUNTY, FLORIDA RECONCILIATION OF THE BALANCE SHEET - GOVERNMENTAL FUNDS TO THE STATEMENT OF NET POSITION SEPTEMBER 30, 2024 Fund balance - governmental funds $ 1,559,812 Amounts reported for governmental activities in the statement of net position are different because: Cost of capital assets 7,875,433 Accumulated depreciation (537,620) 7,337,813 Accrued interest payable (258,976) Developer Advance (1,278,910) Unamortized original issue discount/premium (95,410) Bonds payable (15,830,000) (17,463,296) Net position of governmental activities $ (8,565,671) Capital assets used in governmental activities are not financial resources and, therefore, are not reported as assets in the governmental funds. The statement of net position includes those capital assets, net of any accumulated depreciation, in the net position of the government as a whole. Liabilities not due and payable from current available resources are not reported as liabilities in the governmental fund statements. All liabilities, both current and long-term, are reported in the governmentwide financial statements. See notes to the financial statements SANDMINE ROAD COMMUNITY DEVELOPMENT DISTRICT POLK COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2024 Debt General Service REVENUES Special assessments $ 374,286 $ 990,308 $ - $ 1,364,594 Interest earnings - 44,434 19,160 63,594 Total revenues 374,286 1,034,742 19,160 1,428,188 EXPENDITURES Current: General government 99,491 - - 99,491 Maintenance and operations 131,120 - - 131,120 Debt service: Principal - 335,000 - 335,000 Interest - 627,931 - 627,931 Capital outlay - - 582 582 Total expenditures 230,611 962,931 582 1,194,124 Excess (deficiency) of revenues over (under) expenditures 143,675 71,811 18,578 234,064 OTHER FINANCING SOURCES (USES) Transfers in (out) (25,000) (267,548) 292,548 - Total other financing sources (uses) (25,000) (267,548) 292,548 - Net change in fund balances 118,675 (195,737) 311,126 234,064 Fund balances - beginning 290,383 1,041,252 (5,887) 1,325,748 Fund balances - ending $ 409,058 $ 845,515 $ 305,239 $ 1,559,812 Major Funds Total Governmental Funds Capital Projects See notes to the financial statements SANDMINE ROAD COMMUNITY DEVELOPMENT DISTRICT POLK COUNTY, FLORIDA RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2024 Net change in fund balances - total governmental funds $ 234,064 Amounts reported for governmental activities in the statement of activities are different because: 335,000 (262,514) 3,526 3,793 $ 313,869 Repayment of long-term liabilities are reported as expenditures in the governmental fund statements, but such repayments reduce liabilities in the statement of net position and are eliminated in the statement of activities. Depreciation on capital assets is not recognized in the governmental fund financial statements, however, these amounts are recognized as expenses in the government-wide statement of activities. The change in accrued interest on long-term liabilities between the current and prior fiscal year is recorded in the statement of activities but not in the governmental fund financial statements. Change in net position of governmental activities Amortization of Bond discounts/premiums is not recognized in the governmental fund financial statements, but such repayments reduce liabilities in the statement of net position and are eliminated in the statement of activites. See notes to the financial statements SANDMINE ROAD COMMUNITY DEVELOPMENT DISTRICT POLK COUNTY, FLORIDA NOTES TO FINANCIAL STATEMENTS NOTE 1 - NATURE OF ORGANIZATION AND REPORTING ENTITY Sandmine Road Community Development District (the "District") was established by the Board of Commissioners of Polk County via approval of Ordinance No. 20-023 effective on April 7, 2020, as amended by Ordinance No. 22-046 on June 22, 2022, pursuant to the Uniform Community Development District Act of 1980, otherwise known as Chapter 190, Florida Statutes. The Act provides among other things, the power to manage basic services for community development, power to borrow money and issue bonds, and to levy and assess non-ad valorem assessments for the financing and delivery of capital infrastructure. The District was established for the purposes of financing and managing the acquisition, construction, maintenance and operation of a portion of the infrastructure necessary for community development within the District. The District is governed by the Board of Supervisors ("Board"), which is composed of five members. The Supervisors are elected on an at large basis by the owners of the property within the District. The Board exercises all powers granted to the District pursuant to Chapter 190, Florida Statutes. At September 30, 2024, all of the Board members are affiliated with the Developers. The Board has the responsibility for: 1. Allocating and levying assessments. 2. Approving budgets. 3. Exercising control over facilities and properties. 4. Controlling the use of funds generated by the District. 5. Approving the hiring and firing of key personnel. 6. Financing improvements. The financial statements were prepared in accordance with Governmental Accounting Standards Board (“GASB”) Statements. Under the provisions of those standards, the financial reporting entity consists of the primary government, organizations for which the District is considered to be financially accountable and other organizations for which the nature and significance of their relationship with the District are such that, if excluded, the financial statements of the District would be considered incomplete or misleading. There are no entities considered to be component units of the District; therefore, the financial statements include only the operations of the District. NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Government-Wide and Fund Financial Statements The basic financial statements include both government-wide and fund financial statements. The government-wide financial statements (i.e., the statement of net position and the statement of activities) report information on all of the non-fiduciary activities of the primary government. For the most part, the effect of interfund activity has been removed from these statements. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment is offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include: 1) charges to customers who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment; operatingtype special assessments for maintenance and debt service are treated as charges for services and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Other items not included among program revenues are reported instead as general revenues. NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Measurement Focus, Basis of Accounting and Financial Statement Presentation The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Assessments are recognized as revenues in the year for which they are levied. Grants and similar items are to be recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the government considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures are recorded only when payment is due. Assessments Assessments are non-ad valorem assessments on benefited property within the District. Operating and maintenance assessments are based upon the adopted budget and levied annually. Debt service assessments are levied when Bonds are issued and assessed and collected on an annual basis. The District may collect assessments directly or utilize the uniform method of collection under Florida Statutes. Direct collected assessments are due as determined by annual assessment resolution adopted by the Board of Supervisors. Assessments collected under the uniform method are mailed by the County Tax Collector on November 1 and due on or before March 31 of each year. Property owners may prepay a portion or all of the debt service assessments on their property subject to various provisions in the Bond documents. Assessments and interest associated with the current fiscal period are considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. The portion of assessments receivable due within the current fiscal period is considered to be susceptible to accrual as revenue of the current period. The District reports the following major governmental funds: General Fund The general fund is the general operating fund of the District. It is used to account for all financial resources except those required to be accounted for in another fund. Debt Service Fund The debt service fund is used to account for the accumulation of resources for the annual payment of principal and interest on long-term debt. Capital Projects Fund This fund accounts for the financial resources to be used for the acquisition or construction of major infrastructure within the District. As a general rule, the effect of interfund activity has been eliminated from the government-wide financial statements When both restricted and unrestricted resources are available for use, it is the government’s policy to use restricted resources first for qualifying expenditures, then unrestricted resources as they are needed. NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Assets, Liabilities and Net Position or Equity Restricted Assets These assets represent cash and investments set aside pursuant to Bond covenants or other contractual restrictions. Deposits and Investments The District’s cash and cash equivalents are considered to be cash on hand and demand deposits (interest and non-interest bearing). The District has elected to proceed under the Alternative Investment Guidelines as set forth in Section 218.415 (17) Florida Statutes. The District may invest any surplus public funds in the following: a) The Local Government Surplus Trust Funds, or any intergovernmental investment pool authorized pursuant to the Florida Interlocal Cooperation Act; b) Securities and Exchange Commission registered money market funds with the highest credit quality rating from a nationally recognized rating agency; c) Interest bearing time deposits or savings accounts in qualified public depositories; d) Direct obligations of the U.S. Treasury. Securities listed in paragraph c and d shall be invested to provide sufficient liquidity to pay obligations as they come due. The District records all interest revenue related to investment activities in the respective funds. Investments are measured at amortized cost or reported at fair value as required by generally accepted accounting principles. Prepaid Items Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in both government-wide and fund financial statements. Capital Assets Capital assets which include property, plant and equipment, and infrastructure assets (e.g., roads, sidewalks and similar items) are reported in the government activities columns in the government-wide financial statements. Capital assets are defined by the government as assets with an initial, individual cost of more than $5,000 and an estimated useful life in excess of two years. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at acquisition value at the date of donation. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets lives are not capitalized. Major outlays for capital assets and improvements are capitalized as projects are constructed. Property, plant and equipment of the District are depreciated using the straight-line method over the following estimated useful lives: Assets Years Infrastructure 30 Unearned Revenue Governmental funds report unearned revenue in connection with resources that have been received, but not yet earned. NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Assets, Liabilities and Net Position or Equity (Continued) Long-Term Obligations In the government-wide financial statements long-term debt and other long-term obligations are reported as liabilities in the statement of net position. Bond premiums and discounts are deferred and amortized over the life of the Bonds. Bonds payable are reported net of applicable premiums or discounts. Bond issuance costs are expensed when incurred. In the fund financial statements, governmental fund types recognize premiums and discounts, as well as issuance costs, during the current period. The face amount of debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as debt service expenditures. Deferred Outflows/Inflows of Resources In addition to assets, the statement of financial position will sometimes report a separate section for deferred outflows of resources. This separate financial statement element, deferred outflows of resources, represents a consumption of net position that applies to a future period(s) and so will not be recognized as an outflow of resources (expense/expenditure) until then. In addition to liabilities, the statement of financial position will sometimes report a separate section for deferred inflows of resources. This separate financial statement element, deferred inflows of resources, represents an acquisition of net position that applies to a future period(s) and so will not be recognized as an inflow of resources (revenue) until that time. Fund Equity/Net Position In the fund financial statements, governmental funds report non spendable and restricted fund balance for amounts that are not available for appropriation or are legally restricted by outside parties for use for a specific purpose. Assignments of fund balance represent tentative management plans that are subject to change. The District can establish limitations on the use of fund balance as follows: Committed fund balance – Amounts that can be used only for the specific purposes determined by a formal action (resolution) of the Board of Supervisors. Commitments may be changed or lifted only by the Board of Supervisors taking the same formal action (resolution) that imposed the constraint originally. Resources accumulated pursuant to stabilization arrangements sometimes are reported in this category. Assigned fund balance – Includes spendable fund balance amounts established by the Board of Supervisors that are intended to be used for specific purposes that are neither considered restricted nor committed. The Board may also assign fund balance as it does when appropriating fund balance to cover differences in estimated revenue and appropriations in the subsequent year’s appropriated budget. Assignments are generally temporary and normally the same formal action need not be taken to remove the assignment. The District first uses committed fund balance, followed by assigned fund balance and then unassigned fund balance when expenditures are incurred for purposes for which amounts in any of the unrestricted fund balance classifications could be used. NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Assets, Liabilities and Net Position or Equity (Continued) Fund Equity/Net Position (Continued) Net position is the difference between assets and deferred outflows of resources less liabilities and deferred inflows of resources. Net position in the government-wide financial statements are categorized as net investment in capital assets, restricted or unrestricted. Net investment in capital assets represents net position related to infrastructure and property, plant and equipment. Restricted net position represents the assets restricted by the District’s Bond covenants or other contractual restrictions. Unrestricted net position consists of the net position not meeting the definition of either of the other two components. Other Disclosures Use of Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities, and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenditures during the reporting period. Actual results could differ from those estimates. NOTE 3 - BUDGETARY INFORMATION The District is required to establish a budgetary system and an approved Annual Budget. Annual Budgets are adopted on a basis consistent with generally accepted accounting principles for the general fund. All annual appropriations lapse at fiscal year-end. The District follows these procedures in establishing the budgetary data reflected in the financial statements. a) Each year the District Manager submits to the District Board a proposed operating budget for the fiscal year commencing the following October 1. b) Public hearings are conducted to obtain comments. c) Prior to October 1, the budget is legally adopted by the District Board. d) All budget changes must be approved by the District Board. e) The budgets are adopted on a basis consistent with generally accepted accounting principles. f) Unused appropriations for annually budgeted funds lapse at the end of the year. NOTE 4 – DEPOSITS AND INVESTMENTS Deposits The District’s cash balances were entirely covered by federal depository insurance or by a collateral pool pledged to the State Treasurer. Florida Statutes Chapter 280, "Florida Security for Public Deposits Act", requires all qualified depositories to deposit with the Treasurer or another banking institution eligible collateral equal to various percentages of the average daily balance for each month of all public deposits in excess of any applicable deposit insurance held. The percentage of eligible collateral (generally, U.S. Governmental and agency securities, state or local government debt, or corporate bonds) to public deposits is dependent upon the depository's financial history and its compliance with Chapter 280. In the event of a failure of a qualified public depository, the remaining public depositories would be responsible for covering any resulting losses. NOTE 4 – DEPOSITS AND INVESTMENTS (Continued) Investments The District’s investments were held as follows at September 30, 2024: Amortized Cost Credit Risk Maturities $ 1 ,123,561 S&P AAAm $ 1 ,123,561 Weighted average of the fund portfolio: 31 days First American Funds Government Fund Custodial credit risk – For an investment, custodial credit risk is the risk that, in the event of the failure of the counterparty, the District will not be able to recover the value of the investments or collateral securities that are in the possession of an outside party. The District has no formal policy for custodial risk. Credit risk – For investments, credit risk is generally the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. Investment ratings by investment type are included in the preceding summary of investments. Concentration risk – The District places no limit on the amount the District may invest in any one issuer. Interest rate risk – The District does not have a formal policy that limits investment maturities as a means of managing exposure to fair value losses arising from increasing interest rates. However, the Bond Indenture limits the type of investments held using unspent proceeds. Fair Value Measurement – When applicable, the District measures and records its investments using fair value measurement guidelines established in accordance with GASB Statements. The framework for measuring fair value provides a fair value hierarchy that prioritizes the inputs to valuation techniques. These guidelines recognize a three-tiered fair value hierarchy, in order of highest priority, as follows: • Level 1: Investments whose values are based on unadjusted quoted prices for identical investments in active markets that the District has the ability to access; • Level 2: Investments whose inputs - other than quoted market prices - are observable either directly or indirectly; and, • Level 3: Investments whose inputs are unobservable. The fair value measurement level within the fair value hierarchy is based on the lowest level of any input that is significant to the entire fair value measurement. Valuation techniques used should maximize the use of observable inputs and minimize the use of unobservable inputs. Money market investments that have a maturity at the time of purchase of one year or less and are held by governments other than external investment pools should be measured at amortized cost. Accordingly, the District’s investments have been reported at amortized cost above. NOTE 5 – INTERFUND TRANSFERS Interfund transfers for the fiscal year ended September 30, 2024 were as follows: Fund Transfers in Transfers out General $ - $ 25,000 Debt Service - 267,548 Capital projects 292,548 - Total $ 292,548 $ 2 92,548 Transfers are used to move revenues from the fund where collection occurs to the fund where funds have been reallocated for use. In the case of the District, transfers from the debt service fund to the capital project fund were made in accordance with the Bond indentures. The transfer of $25,000 from the general fund to the capital projects fund was made in order to fund capital reserves. NOTE 6 – CAPITAL ASSETS Changes in capital assets for the fiscal year ended September 30, 2024 were as follows: Additions Reductions Governmental activities Capital assets, being depreciated Infrastructure $ 7 ,875,433 $ - $ - $ 7 ,875,433 Total capital assets, being depreciated 7,875,433 - - 7,875,433 Less accumulated depreciation for: Infrastructure 275,106 262,514 - 537,620 Total accumulated depreciation 275,106 262,514 - 537,620 Total capital assets being depreciated 7,600,327 (262,514) - 7,337,813 Governmental activities capital assets, net $ 7 ,600,327 $ ( 262,514) $ - $ 7 ,337,813 Beginning Balance Ending Balance The infrastructure intended to serve the District has been estimated at a total cost of approximately $21,364,499 with Phase One, Two, and Three improvements estimated at $8,579,489, $9,416,469, and $3,368,540 respectively. A portion of the project costs was expected to be financed with the proceeds from the issuance of Bonds with the remainder to be funded by the Developer and conveyed to the District. In the prior year, certain improvements were conveyed to others for ownership and maintenance responsibilities. Depreciation expense was charged to the maintenance and operations function. NOTE 7 – LONG-TERM LIABILITIES Series 2020 On August 31, 2020, the District issued $6,590,000 of Special Assessment Bonds, Series 2020, consisting of various Term Bonds with due dates from May 1, 2025 to May 1, 2050 and fixed interest rates ranging from 2.625% to 3.75%. The Bonds were issued to finance the acquisition and construction of certain improvements for the benefit of the District. Interest is to be paid semiannually on each May 1 and November 1. Principal on the Bonds is to be paid serially commencing May 1, 2021 through May 1, 2050. NOTE 7 – LONG-TERM LIABILITIES (Continued) Series 2020 (Continued) The Series 2020 Bonds are subject to optional redemption prior to maturity as outlined in the Bond Indenture. The Bonds are also subject to mandatory sinking fund redemption prior to their selected maturity in the manner outlined in the Bond Indenture. The Bond Indenture established a debt service reserve requirement as well as other restrictions and requirements relating principally to the use of proceeds to pay for the infrastructure improvements and the procedures to be followed by the District on assessments to property owners. The District agrees to levy special assessments in annual amounts adequate to provide payment of debt service and to meet the reserve requirements. The District was in compliance with the requirements at September 30, 2024. Series 2021 On October 27, 2021, the District issued $7,495,000 of Special Assessment Bonds, Series 2021, consisting of various Term Bonds with due dates from November 1, 2026 to November 1, 2051 and fixed interest rates ranging from 2.3% to 4%. The Bonds were issued to finance the acquisition and construction of certain improvements for the benefit of the District. Interest is to be paid semiannually on each May 1 and November 1. Principal on the Bonds is to be paid serially commencing November 1, 2022 through November 1, 2051. The Series 2021 Bonds are subject to optional redemption prior to maturity as outlined in the Bond Indenture. The Bonds are also subject to mandatory sinking fund redemption prior to their selected maturity in the manner outlined in the Bond Indenture. The Bonds are subject to extraordinary mandatory redemption prior to their selected maturity in the manner determined by the Bond Registrar if certain events occurred as outlined in the Bond Indenture. The Bond Indenture established a debt service reserve requirement as well as other restrictions and requirements relating principally to the use of proceeds to pay for the infrastructure improvements and the procedures to be followed by the District on assessments to property owners. The District agrees to levy special assessments in annual amounts adequate to provide payment of debt service and to meet the reserve requirements. Upon satisfaction of certain conditions, a portion of the original reserve requirements will be released to the Developer for construction costs paid on behalf of the District; this occurred during the current fiscal year as the District met the reserve release conditions are transferred excess funds in the reserve account to the construction and acquisition account. The District was in compliance with the requirements at September 30, 2024. Series 2022 On October 26, 2022, the District issued $2,640,000 of Special Assessment Bonds, Series 2022, consisting of various Term Bonds with due dates from November 1, 2029 to November 1, 2052 and fixed interest rates ranging from 5% to 6%. The Bonds were issued to finance the acquisition and construction of certain improvements for the benefit of the District. Interest is to be paid semiannually on each May 1 and November 1. Principal on the Bonds is to be paid serially commencing November 1, 2023 through November 1, 2052. The Series 2022 Bonds are subject to optional redemption prior to maturity as outlined in the Bond Indenture. The Bonds are also subject to mandatory sinking fund redemption prior to their selected maturity in the manner outlined in the Bond Indenture. The Bonds are subject to extraordinary mandatory redemption prior to their selected maturity in the manner determined by the Bond Registrar if certain events occurred as outlined in the Bond Indenture. NOTE 7 – LONG-TERM LIABILITIES (Continued) Series 2022 (Continued) The Bond Indenture established a debt service reserve requirement as well as other restrictions and requirements relating principally to the use of proceeds to pay for the infrastructure improvements and the procedures to be followed by the District on assessments to property owners. The District agrees to levy special assessments in annual amounts adequate to provide payment of debt service and to meet the reserve requirements. Upon satisfaction of certain conditions, a portion of the original reserve requirements will be released to the Developer for construction costs paid on behalf of the District; this occurred during the current fiscal year as the District met the reserve release conditions are transferred excess funds in the reserve account to the construction and acquisition account. The District was in compliance with the requirements at September 30, 2024. Developer Advances In connection with the completion agreements associated with construction project, the Developer has advanced funds to the District during prior years. As of September 30, 2024, Developer advances outstanding were $1,278,910. The outstanding amount will be paid in the future, to the extent funds are available in accordance with the Indenture. Long-term Debt Activity Changes in long-term liability activity for the fiscal year ended September 30, 2024 were as follows: Additions Reductions Governmental activities Bonds: Series 2020 $ 6,185,000 $ - $ 140,000 $ 6,045,000 $ 145,000 Less: Oiginal Issuance Discount ( 24,097) - (893) (23,204) - Series 2021 7,340,000 - 160,000 7 ,180,000 1 65,000 Plus: Original Issuance Premium 134,621 - 4,819 129,802 - Series 2022 2,640,000 - 3 5,000 2 ,605,000 40,000 Less: Oiginal Issuance Discount ( 11,588) - (400) (11,188) - Developer advance 1,278,910 - - 1 ,278,910 - Total $ 1 7,542,846 $ - $ 338,526 $ 17,204,320 $ 350,000 Beginning Balance Ending Balance Due Within One Year At September 30, 2024, the scheduled debt service requirements on the long-term debt were as follows: Principal Interest Total 2025 $ 350,000 $ 618,644 $ 968,644 2026 360,000 6 08,986 968,986 2027 365,000 5 98,387 963,387 2028 380,000 5 86,838 966,838 2029 390,000 5 74,264 964,264 2030-2034 2,170,000 2 ,656,972 4,826,972 2035-2039 2,610,000 2 ,216,025 4,826,025 2040-2044 3,170,000 1 ,668,906 4,838,906 2045-2049 3,865,000 9 47,388 4,812,388 2050-2053 2,170,000 1 66,012 2,336,012 $ 15,830,000 $ 10,642,422 $ 2 6,472,422 Year ending Governmental Activities September 30: NOTE 8 - DEVELOPER TRANSACTIONS The Developer owns a portion of land within the District; therefore, assessment revenues in the general and debt service funds include the assessments levied on those lots owned by the Developer. NOTE 9 - CONCENTRATION The District’s activity is dependent upon the continued involvement of the Developer and major landowners, the loss of which could have a material adverse effect on the District’s operations. NOTE 10 - MANAGEMENT COMPANY The District has contracted with a management company to perform services which include financial and accounting advisory services. Certain employees of the management company also serve as officers of the District. Under the agreement, the District compensates the management company for management, accounting, financial reporting, computer and other administrative costs. NOTE 11 - RISK MANAGEMENT The District is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; and natural disasters. The District has obtained commercial insurance from independent third parties to mitigate the costs of these risks; coverage may not extend to all situations. There were no settled claims during the past three years. SANDMINE ROAD COMMUNITY DEVELOPMENT DISTRICT POLK COUNTY, FLORIDA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL – GENERAL FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2024 Original & Final REVENUES Special assessments $ 368,473 $ 374,286 $ 5,813 Total revenues 368,473 374,286 5,813 EXPENDITURES Current: General government 142,773 99,491 43,282 Maintenance and operations 200,700 131,120 69,580 Capital outlay 25,000 - 25,000 Total expenditures 368,473 230,611 137,862 Excess (deficiency) of revenues over (under) expenditures $ - 143,675 $ 143,675 Fund balance - beginning 290,383 Fund balance - ending $ 409,058 Variance with Final Budget - Positive Actual Amounts (Negative) Budgeted Amounts See notes to required supplementary information SANDMINE ROAD COMMUNITY DEVELOPMENT DISTRICT POLK COUNTY, FLORIDA NOTES TO REQUIRED SUPPLEMENTARY INFORMATION The District is required to establish a budgetary system and an approved Annual Budget for the general fund. The District’s budgeting process is based on estimates of cash receipts and cash expenditures which are approved by the Board. The budget approximates a basis consistent with accounting principles generally accepted in the United States of America (generally accepted accounting principles). The legal level of budgetary control, the level at which expenditures may not exceed budget, is in the aggregate. Any budget amendments that increase the aggregate budgeted appropriations must be approved by the Board of Supervisors. Actual general fund expenditures did not exceed appropriations for the fiscal year ended September 30, 2024. SANDMINE ROAD COMMUNITY DEVELOPMENT DISTRICT POLK COUNTY, FLORIDA OTHER INFORMATION – DATA ELEMENTS REQUIRED BY FLORIDA STATUTE 218.39(3)(C) FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2024 UNAUDITED Element Comments Number of District employees compensated in the last pay period of the District’s fiscal year being reported. 0 Number of independent contractors compensated to whom nonemployee compensation was paid in the last month of the District’s fiscal year being reported. 8 Employee compensation $0 Independent contractor compensation $230,611 Construction projects to begin on or after October 1; ($65K) Not applicable Budget variance report See the Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - General Fund Ad Valorem taxes Not applicable Non ad valorem special assessments; Special assessment rate Operations and maintenance - $442.20 - $589.59 Debt service - $784.32 - $1,784.88 Special assessments collected $1,364,594 Outstanding Bonds: Series 2020 $6,045,000 Series 2021 $7,180,000 Series 2022 $2,605,000 INDEPENDENT AUDITOR’S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Board of Supervisors Sandmine Road Community Development District Polk County, Florida We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities and each major fund of Sandmine Road Community Development District, Polk County, Florida (“District”) as of and for the fiscal year ended September 30, 2024, and the related notes to the financial statements, which collectively comprise the District’s basic financial statements, and have issued our opinion thereon dated June 19, 2025. Report on Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered the District’s internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the District’s internal control. Accordingly, we do not express an opinion on the effectiveness of the District’s internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or, significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses or significant deficiencies may exist that were not identified. Report on Compliance and Other Matters As part of obtaining reasonable assurance about whether the District’s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose. June 19, 2025 INDEPENDENT AUDITOR’S REPORT ON COMPLIANCE WITH THE REQUIREMENTS OF SECTION 218.415, FLORIDA STATUTES, REQUIRED BY RULE 10.556(10) OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA To the Board of Supervisors Sandmine Road Community Development District Polk County, Florida We have examined Sandmine Road Community Development District, Polk County, Florida’s (“District”) compliance with the requirements of Section 218.415, Florida Statutes, in accordance with Rule 10.556(10) of the Auditor General of the State of Florida for the fiscal year ended September 30, 2024. Management is responsible for District’s compliance with those requirements. Our responsibility is to express an opinion on District’s compliance based on our examination. Our examination was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. Those standards require that we plan and perform the examination to obtain reasonable assurance about whether the District complied, in all material respects, with the specified requirements referenced in Section 218.415, Florida Statutes. An examination involves performing procedures to obtain evidence about whether the District complied with the specified requirements. The nature, timing, and extent of the procedures selected depend on our judgment, including an assessment of the risks of material noncompliance, whether due to fraud or error. We believe that the evidence we obtained is sufficient and appropriate to provide a reasonable basis for our opinion. Our examination does not provide a legal determination on the District’s compliance with specified requirements. We are required to be independent and to meet our other ethical responsibilities in accordance with relevant ethical requirements relating to the examination engagement. In our opinion, the District complied, in all material respects, with the aforementioned requirements for the fiscal year ended September 30, 2024. This report is intended solely for the information and use of the Legislative Auditing Committee, members of the Florida Senate and the Florida House of Representatives, the Florida Auditor General, management, and the Board of Supervisors of Sandmine Road Community Development District, Polk County, Florida and is not intended to be and should not be used by anyone other than these specified parties. June 19, 2025 MANAGEMENT LETTER PURSUANT TO THE RULES OF THE AUDITOR GENERAL FOR THE STATE OF FLORIDA To the Board of Supervisors Sandmine Road Community Development District Polk County, Florida Report on the Financial Statements We have audited the accompanying basic financial statements of Sandmine Road Community Development District, Polk County, Florida ("District") as of and for the fiscal year ended September 30, 2024, and have issued our report thereon dated June 19, 2025. Auditor’s Responsibility We conducted our audit in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and Chapter 10.550, Rules of the Florida Auditor General. Other Reporting Requirements We have issued our Independent Auditor’s Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of the Financial Statements Performed in Accordance with Government Auditing Standards; and Independent Auditor’s Report on an examination conducted in accordance with AICPA Professional Standards, AT-C Section 315, regarding compliance requirements in accordance with Chapter 10.550, Rules of the Auditor General. Disclosures in those reports, which are dated June 19, 2025, should be considered in conjunction with this management letter. Purpose of this Letter The purpose of this letter is to comment on those matters required by Chapter 10.550 of the Rules of the Auditor General for the State of Florida. Accordingly, in connection with our audit of the financial statements of the District, as described in the first paragraph, we report the following: I. Current year findings and recommendations. II. Status of prior year findings and recommendations. III. Compliance with the Provisions of the Auditor General of the State of Florida. Our management letter is intended solely for the information and use of the Legislative Auditing Committee, members of the Florida Senate and the Florida House of Representatives, the Florida Auditor General, Federal and other granting agencies, as applicable, management, and the Board of Supervisors of Sandmine Road Community Development District, Polk County, Florida and is not intended to be and should not be used by anyone other than these specified parties. We wish to thank Sandmine Road Community Development District, Polk County, Florida and the personnel associated with it, for the opportunity to be of service to them in this endeavor as well as future engagements, and the courtesies extended to us. June 19, 2025 REPORT TO MANAGEMENT I. CURRENT YEAR FINDINGS AND RECOMMENDATIONS None II. PRIOR YEAR FINDINGS AND RECOMMENDATIONS None III. COMPLIANCE WITH THE PROVISIONS OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA Unless otherwise required to be reported in the auditor’s report on compliance and internal controls, the management letter shall include, but not be limited to the following: 1. A statement as to whether or not corrective actions have been taken to address findings and recommendations made in the preceding annual financial audit report. There were no significant findings and recommendations made in the preceding annual financial audit report for the fiscal year ended September 30, 2023. 2. Any recommendations to improve the local governmental entity's financial management. There were no such matters discovered by, or that came to the attention of, the auditor, to be reported for the fiscal year ended September 30, 2024. 3. Noncompliance with provisions of contracts or grant agreements, or abuse, that have occurred, or are likely to have occurred, that have an effect on the financial statements that is less than material but which warrants the attention of those charged with governance. There were no such matters discovered by, or that came to the attention of, the auditor, to be reported, for the fiscal year ended September 30, 2024. 4. The name or official title and legal authority of the District are disclosed in the notes to the financial statements. 5. The District has not met one or more of the financial emergency conditions described in Section 218.503(1), Florida Statutes. 6. We applied financial condition assessment procedures and no deteriorating financial conditions were noted as of September 30, 2024. It is management’s responsibility to monitor financial condition, and our financial condition assessment was based in part on representations made by management and the review of financial information provided by same. 7. Management has provided the specific information required by Section 218.39(3)(c) in the Other Information section of the financial statements on page 25.